Team Assistant

HRCCL is recruiting for its client, a Team Assistant:

Main responsibilities:

Team Administration:

• Handle all inquiries and schedule appointments;
• Arrange meetings;
• Liaising with external parties to book travel and accommodation for the team;
• Assist with submissions and presentations;
• Type and distribute meeting notes;
• Compile action register based on minutes and follow up with stakeholders as required;
• Assist with routine correspondence;
• Booking rooms and conference facilities and assisting the team with supplier/vendor interaction Ordering and maintaining stationary and equipment.

Planning and data management: – Consolidation and maintenance of the overarching calendar

• Assist with development of meeting and report cadence;
• Assist to ensure that weekly/monthly reports are done and sent out on time;
• Organising and storing of all information on a central team repository: i.e SharePoint and intranet.

Cost Awareness and Control

• Tracking of payments on SAP;
• Monitor the use of expenditure and keep records thereof;
• Control stock of stationary.

Requirements

• The candidate must have completed Grade 12 + relevant certificate or hold a Degree/Diploma in Business Administration;
• 3-6 years of experience in a similar role;
• Fluent in English and Portuguese (spoken and written);
• MS Office Package knowledge (PowerPoint; Word and Excel);
• SAP and related procure to pay systems;
• Knowledge of travel management systems;
• Team spirit.

NB:

• Only pre selected candidates will be contacted;
• CVs should be sent by no later than the 18th  of October 2018!