Supply Manager Full-Time

The A Action Contre La Faim is hiring a Supply Manager.

Specific Objectives (Not Complete)

Mission 1: To ensure the smooth running of the Mission’s Supply Chain

• Oversee the weekly requisition process;
• Ensure that all information is correctly filled in and processed according to the ACF Log Kit standards;
• Keep the different departments informed of the processing of their orders at the coordination level;
• Ensure that all supply chain documents are archived in accordance with Kit Log procedures;
• Ensure that physical control and stock monitoring are in line with each other and carry out regular and ad hoc checks;
• Check and compile the monthly report for the supply side (LINK, SFU, IKD);
• Analyze the indicators and performance of the supply side;
• Ensure that ACF’s logistics procedures are followed and supervise suppliers on the application of these procedures;
• Prepare cash flow forecasts;
• Control stock management (storage conditions, reports, expiry dates) and stock movements concerning supplies and deliveries to the field.

Mission 2: Supervise supplies

• Link PPPs to purchase lines to avoid market splits;
• Anticipate the procedures to be followed in conjunction with the Purchasing Manager according to the specific procedures of KLV3 and the donors;
• Participate in the identification of framework agreements that need to be produced at mission level to facilitate procurement and responsiveness;
• Maintain good relations with existing suppliers with whom ACF deals;
• Support the supply team in processing requests by prioritizing them according to needs and deadlines
• Support the supply team by running the procurement processes when needed and when delegated by the log HOD;
• Anticipate financial needs through cash flow forecasts.

Mission 3: Supervise storage management and inventory control

• Ensure that stock management procedures and instructions are followed;
• To ensure that the security of stocks and compliance with the relevant rules is maintained at all times;
• Establish replenishment levels if necessary;
• Controlling stock inventories (bi-annual and random);
• Regularly check the storage conditions (regular cleaning, organisation, ventilation and temperature control monitored and respected);
• Ensure that all documents match (physical inventory, stack cards, stock cards, stock report).

Mission 4: Manage the Supply team

• Establish a work schedule;
• Controlling the planning of the logistics team in the capital;
• In case of absence of a direct team member, organize the back-up;
• Organise training sessions;
• Conduct appraisal interviews;
• Provide technical support to the team.

Mission 5: Ensure smooth management of the LINK software on the mission

• To be the LINK focal point with headquarters;
• Informing the LINK team at headquarters of any problems with the information system;
• Provide adequate training to all new users (applicants, logistics users, etc.);
• Supporting users when they encounter unusual situations with the software on how to solve them;
• Manage LINK data (delivery locations, local markets, local suppliers, taxes…).

Mission 6: Archiving

• Ensure that all procurement & Supply documentation (purchase records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
• Liaising with the base logisticians to send all paper procurement & Supply files to the capital for archiving;
• Regularly monitor the scanning of documentation and if correct archiving on the NAS/LINK.

Mission 7: Report

• Complete and maintain the Contract Tracker in conjunction with the Purchasing Manager;
• Ensure that the Stock Report is updated.

Skills Required

• Bachelor’s degree or higher in Logistics and/or Business administration or another related field. CIPP / CSCP / CPSM is an asset;
• Practical experience in mission procurement and stock management;
• Minimum 3-years’ experience in procurement management;
• Excellent team management skills, good listener, high communication skills;
• Female candidates are highly encouraged to apply for this position.

Benefits

• Remuneration: 1,418,208.00 Meticais (Gross annual Income) and 13th Month paid in December (prorata depending on the starting date).
• Benefits: Health insurance including partner and children (providing certificates); 2 days per month paid leaves.

How to Apply

• File composition: CV, Letter of Motivation, NUIT, BI, certificates

To be sent to: Specify the title of the position in the email. Please note that incomplete applications will not be considered. Procedure: Selected candidates will be contacted by telephone for a technical test. The dossiers received will not be returned. Any application submitted after this deadline will not be considered.

Contract duration: 6 months

Receiving base: Mozambique

Availability: Immediate

Special conditions: English Professional Proficiency