Stock take Manager Full-Time

Our client, operating in the retail sector, seeks to employ a Stock Take Manager to be based in Maputo.

KEY DUTIES:

1) System Administration

To ensure that the stock system of the warehouse and shop are maintained accurately and efficiently with all processes of stock movement being timeously recorded, completed and conducted in a manner which maximizes the efficiency needed to minimize losses and productivity as a result of system administration. To conduct all system administration processes on a real time basis and all processes and policies being adhered to throughout the chain of events of stock movement whether internal or external.

2) GRV Processing

To manage the processes of all incoming or outgoing stock from supplier to warehouse, warehouse to store and internal movement to completion of final commitment to stock, accurately and efficiently. All final GRV and committing to stock is to be completed in a manner that is both internally and externally readable and in such a way that minimizes confusion and losses.

3) Rotational Stocktakes

To manage the process of daily rotational stocktakes so as to maximize the efficiency, integrity and accuracy of the system and to assess current or past losses and the efficiency of all stock movement processes. In so doing eliminate shrinkage as a result of internal or external forces. These rotational stocktakes to be managed under a strict policy of control and follow up and all daily results to be followed up and actioned and necessary adjustments finalized and corrected within a maximum of 24 hours from the variance report being generated. Rotational Stocktakes primary function is to eliminate all internal or external losses and to maximize the efficiency of the full System Administration function.

4) Price Change Management

All price changes to be done in accordance with the agreed policy and strictly adhered to and controlled with records kept of all changes regardless of reasoning for the change. All price changes to be communicated to all department heads immediately prior to the price change taking effect. No price changes to be actioned during business hours. Physical price changes on shelf to be done by the relevant department head and updated to all departments prior to the next days trade beginning. All price changes to only be actioned with the authority of both the Store Manager and the relevant Department Head.

5) Communication

It is critical that all system administration adjustments, processes and associated problems are immediately communicated on an ongoing basis to the Store Manager as well as all department heads. All new additions or developments that are added or adjusted to the system are to be similarly communicated to the Store Manager as well as all relevant parties. It is to be ensured that all communication between our company and the Service Provider (CAD) is documented, followed up on and communicated, specifically new requests for additions, improvements, problems or system maintenance.

6) Staff Management

It is to be ensured that all staff with relevant responsibility are trained in the use of the system and are fully versed with the knowledge necessary for them to use the system within their authority, to maximize their efficiency and the maximum utilization of the system and its value to the full benefit of the Company.

7) System Development

By ensuring that the system is used to its maximum efficiency by all relevant parties through communication and training. By ensuring that all system processes are refined and streamlined to maximize efficiency, control and accuracy through communication of all associated needs and problems to all department heads and the service provider. To ensure that any and all developments or new technology offered by the Service Provider is communicated and installed and added to the system, and in so doing that the company enjoys the benefit of the latest technology on offer and available that will maximize control of stock to the benefit of the Company. To investigate any and all means to develop new and innovative reporting structures within the capabilities of the system that will assist in developing detailed, clear reports that will assist in the management of all assets under control of the system.

8) Policy and Procedure

All Company policies and procedures to be strictly adhered to. All policies and procedures that relate to any stock movement to be fully agreed upon and actioned in full accordance with the agreed and relevant policy and procedure. Any new policy or procedure or changes to existing policies or procedures to be done in accordance with the System Administration Supervisor, the Store Manager and the relevant department head.

KEY RESULT AREAS (To be measured)

1) No negative or positive stockholding without agreed reasoning, and an associated action plan implemented to avoid a repeat occurrence.

2) No hold up to the sales process as a result of delays in the final GRV process. No losses as a result of inefficient GRV process accuracy and control.

3) Stock losses to be less than 0, 5% of sales between each formal stock take period

4) No losses or interference with the sales process as a result of poor price change controls, or poor barcode controls. (See Barcode Control Policy)

5) No stock losses or productivity losses as a result of poor communication.

6) Total understanding by all relevant department heads and staff of all system procedures and functions at all times.

7) System to operate to maximum efficiency at all times and all requests and improvements to be actioned immediately. Existing Reports available to be enhanced and new and improved reports to be developed.

8) No losses as a result of non-adherence to established and agreed policies and procedures.