Senior Purchaser Full-Time

Heading is recruiting for its client, an oil and gas company a Senior Purchaser (M/F) to be based in Maputo.

Main Responsibilities

• Carry out work in compliance with Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices;
• Treat all information obtained during course of the work with confidentiality;
• Perform source to contract process for goods, services and TAS (Prepare the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Company procedures);
• Issue contracts and Service/Purchase orders (Liaise with the relevant technical teams (DUET) to ensure that the technical requirements are adequately incorporated into the tender process and collaborate with various cross functional departments to ensure timely CFT preparation and readiness );
• Inform requesters during the preparation phase, purchasing and commitment follow-up as per the E&P supply chain fundamentals;
• Evaluate contractual proposals and assist in evaluation of technical and commercial proposals where applicable;
• Administer the Recommendation to Award Report. Prepare and participate to the contract committee if required;
• Prepare final contract documents and obtain necessary validations for the execution of the contract;
• Ensure that the Contracts assigned are managed in accordance with the agreed contractual terms and conditions and that Company’s interests are protected at all times;
• Manage close out the Pre-contract phase (e.g. notification of unsuccessful Tenderers, storage of tender documentation and correspondence;
• Have regular interface meetings with recruitment agencies and manage TAS portfolio.

The Job holder ensures the proper execution of purchasing operations (under the responsibility of his/her C&P Manager) by performing the following activities:

• Handle the processing of purchase requisitions (PRs);
• Analyze all Purchase Requisitions (PR) expressed by Partner Entities to ensure that adequate material specification, budget authorizations and relative cost centers have been provided to finalize S.O.W;
• Propose the bidder lists according to the nature of the requests;
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions;
• Organize and lead negotiations with suppliers associated with award and performance of POs;
• Issue RTAs in Duet with Partner Entities in charge of the request;
• Ensure reception of acknowledgement of receipt for PO’s from suppliers;
• Ensure Suppliers deliver on time;
• Negotiate and solve all changes leading to amendment from Partner Entities or suppliers/contractors;
• Ensure the update of the supplier’s database and the input of all purchasing data in SAP / Unisol;

The Job holder ensure the Compliance:

• Ensure compliance of the procurement process with all internal Company rules (including Total Code of conduct) and all applicable laws and regulation;
• Ensure the application of TEPMA1 General Terms and Conditions for purchase of equipment;
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc… are filed in line with the applicable procedures;
• Ensure that all procurement activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.

The Job holder adheres to the H3SE rules

• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation;
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution;
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of HSE plans.

Accountabilities

• To manage procurement processes delivering best quality in time and at the optimal cost for TEPMA;
• To participate in the improvement of procurement practices;
• To mentor members of his/her team, and when possible other local staff;
• To successfully prepare, negotiate and administer a broad range of complex, technical and high value/risk purchases.

Qualifications and Requirement

• Diploma in a relevant field;
• Professional experience : 6-7 years (Minimum 2 years in technical contracts domain) with exposure on operations;
• Personal Abilities: Advanced Management, Advanced Human Relations, Problem Solving and Planning/ organizing/ coordinating/ controlling, general knowledge and understanding of commercial, legal and insurance issues affecting the company in general. Customer-oriented,  intermediate negotiation skills;
• Good communication, organizational skills, capabilities to take workload & work under pressure, able to work in a multicultural and cross-functional environment;
• Intermediate level in Purchasing Technical Competencies required;
• Basic or intermediate on other technical competencies;
• C&P tools advanced certification required;
• Good command of English language;
• Fluent in Portuguese.