Senior Office Administrator Full-Time

International company specialising in commodity stock control at ports, warehouses, silos and other storage facilities.  Established since 2015 in Mozambique, currently expanding in size and recruiting for a Senior Office Administrator.

Based in the Beira, the role involves a number of key administrative tasks to support operations in Beira, Nacala, Chimoio, Maputo and other locations as required:

Personnel Management

• Compile monthly attendance and overtime registers for temporary and permanent staff;
• Management of office domestic staff (cleaners, security and maintenance).

Finance

• Coordinate payment of staff nationally through e-banking, phone banking or cash transfer;
• Manage the office cash float.

Procurement/ Logistics Support

• Procure and coordinate delivery of operational equipment and stationary from approved vendors;
• Procurement and distribution of cell phone airtime nationally;
• Administration of office, vehicle and apartment contracts;
• Coordinate travel of management personnel.

Document Control

• Document control, including storage and filing, for all operational and administrative documents;
• Recording minutes of office meetings;
• Basic translation services Portuguese-English, English-Portuguese for commercial documents.

The following skills and qualifications would be desirable in candidates:

• University qualification in business administration, management, accounting or a similar discipline;
• Previous experience working in a company involved with commodities testing and inspection, logistics, warehousing, shipping or port services;
• Previous experience working in an international company;
• Previous experience as an office administrator;
• Written and spoken English and Portugese language;
• Above all a flexible nature with ability to work in a young, growing local office within an international context.