The Senior Local Administrator will be responsible for supporting the Administrative staff of Oikos Mozambique in accordance with the administrative procedures and the requirements of the donor and the organization, supporting the headquarters in Milan during the reporting phase of projects. He/she will support the planning and the management of the administrative tasks of the office in Pemba: accounting, management of projects’ funds and bank accounts.
Management of the internal accounting system ensuring the correct allocation of costs, based on the project budget.
Guarantee the maintenance of a correct and comprehensive record of administrative documentation (including scanning and storing of administrative documentation), recorded in accordance with the regulations and administrative procedures of the leading donors and according to the internal procedures of Oikos.
Ensure the correct management of funds and bank accounts, sending to the headquarters in Milan the monthly closing and periodic reconciliations and project documents and collaborating with the PMs for requesting transfer of funds from Oikos HQs to Oikos Mozambique.
Collaboration with the Country Coordinator for planning and management of monthly running costs (stationary, office rent, utilities, maintenance, fuel) in order to ensure the local office’s financial sustainability.
Supporting Project Managers in the management of projects budget, ensuring that the financial resources available for the projects are spent following the donor’s´ procedures and according to the project’s budgets.
Supporting the PMs and the Programme Manager Mozambique in Italy in the preparation of specific Collaboration Agreements (MoU’s) with local partners.
Supervision of the accounting staff of Pemba and of the other dislocated offices in the management of accounting.
Ensuring a correct management and supervision of the local staff hired for the Administrative and Logistic Departments (watchmen, office assistants, logistician assistant, accountants, Human Resources manager and drivers) of Pemba and other dislocated offices in the following phases: negotiation, efficiency and productivity evaluation, termination of contracts;
Applying the Oikos Mozambique Salary Scale; as well as provide all the legal and administrative information during the phases of: negotiation, definition of salary level, efficiency and productivity evaluation, termination of contracts, additional benefits.
Ensuring that all the staff with Mozambican contracts have their contracts and tax payments according the local law.
Collaborate with the Country Coordinator and the Coordinators of the dislocated offices (i.e. Ibo), to update and enforce the internal procedures of Istituto Oikos Mozambique
Supervise the activities of logistic office in compliance with the regulations of Oikos and the major donors.
Support PM in the preparation of contracts/ tenders for local suppliers.
Support the manager of Casa das Garcas in the following fields: Accounting (support in the communications with CCS), logistics and procurement and also HR Management
Duration: 12 months (renewable) including 2 months of trial period.
Location: Pemba (Istituto Oikos headquarters in Mozambique) with frequent trips to Ibo (main area of intervention), Cabo Delgado Province, Northen Mozambique.
Salary and final ToR: to be defined according to qualifications and working experience.
Interested candidates can send a letter of motivation (1 page max) and CV in English with authorization to process personal data according to Legislative Decree 196/2003, to:
[email protected], indicating in the subject the reference: LA/MZ/19
Deadline: 3rd April 2019
Selection respects the principle of equal opportunities (Law 903/77).
Job Type: Full-Time
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