Senior General Services Officer Internship

The Action Contre La Faim is hiring a Senior General Services Officer.

Contract duration: 4 months

Receiving base: Mueda

Availability: Immediate

Special conditions: Vacancy open only to residents of the province of Cabo Delgado and Nampula

Remuneration: 82,215.00 Mtn (Gross annual Income) and 13th Month paid in December (prorata depending on the starting date)

Benefits: Health insurance including partner and children (providing certificates); 2 days per month of paid vacation

Specific Objectives (Not Complete)

General Mission

• Manage the General Services at the base level

The Senior General Services Officer is responsible for:

Mission 1: Supervise the fleet and generators management of the base

• Regulate the fleet and generator’s size of the base per the Logistics Manager requirements;
• Communicate with the rental vehicles on the all contractual aspects;
• Centralize the inter-base travel requests moves and plan with the logistics core staff members the travels;
• Regular follow up on the outer and inter-base movement progression;
• Escalate the information in the event of an incident;
• Control the maintenance of the registry and the movement table;
• Establish the technical specifications related to the need of vehicles to contribute to the call for tenders, linked with the Logistics Manager;
• Ensure that daily and weekly controls are performed on all vehicles and generators;
• Control the adequate equipment of the vehicles depending on their use;
• Control the fuel management.

Mission 2: Ensure the administrative and physical management of the base’s vehicles and all other equipment related to the general services

• Check the labeling of the equipment (vehicles, generators, motorbikes…) per the ACF procedure;
• Formalize, monitor and update the vehicle’s allocation per the mission document;
• Train the users to the procedures for the use vehicles and ensure their compliance;
• Control the log books of all the base’s vehicles;
• Control the daily and weekly vehicle tracking documents (checklist) of all the base’s vehicles;
• Follow up on the acceptability of the administrative documents of vehicles and archive them (insurance, legal vehicle document, etc.);
• Write the fuel consumption reports (vehicles and generators);
• Ensure archival of documents for the base’s vehicles and log books, per the ACF Kit Log.

Mission 3: Supervise the overall management of the base premises (Office space, Guest house, etc..)

• Supervise the buildings, rehabilitation and maintenance needed for the functioning as well as the living conditions;
• Supervise the water, cooking gas supply for all the premises;
• Provide support to ensure equipment security and assistance to users;
• Supervise the necessary repair to the office space, carried out internally or by the means of external service providers;
• Ensure that all systems are protected for the security of personnel and equipment;
• Detect malfunctions of the electric network and correct them;
• Audit future buildings in security and means of production;
• Perform diagnosis of electric security of the buildings of your controlling area;
• Perform diagnosis and dimensioning of the electric production sources of the building of your controlling area.

Mission 4: Manage the computer park and the infrastructure of the base

• Ensure the respect of software standards on the workstation (Kit Log);
• Ensure the respect of the operation rules for the antivirus, its update for the workstation, the supervision of it;
• Configure the safeguards for the jobs and ensure that they are well carried out with the respect of the safeguard policy standards;
• Ensure the computer maintenance and monitor every day/month that the preventive and corrective maintenance tasks were carried out;
• Manage the equipment assignment and of all the corresponding documents;
• Monitor the repair and movements of the equipment;
• Anticipate and determine the needs related to their manager and place the order;
• Report to the hierarchy for any issue related to the equipment management;
• Ensure the monitoring of potential external providers (maintenance and repair services, etc. ;
• Contribute to the installation and maintenance of the local networks of the base depending on the standards (Kit Log);
• Check that the network equipment works properly;
• Carry out a monthly inventory of every equipment, must be sent to the Logistics Manager on the 2nd of each month at the latest.

Mission 5: Supervise the telecommunication means (internet, radio, satellite, and local)

• Supervise the proper functioning of means of telecommunication on the base;
• Make sure test are regularly done on the material to ensure the functioning.

Mission 6: Raise awareness and train the users on the equipment use and ICT/Energy means

• While respecting the ACF standards, provide training to the users over equipment and applications;
• Train the users to the correct use of computer equipment and softwares;
• Train the users to the respect of rules of computing security and electrical security and to the ACF rules;
• Raise awareness to the users over electrical hazards.

Mission 7: Manage the General Services team

• Establish the work schedule of its team;
• Delegate the activities and control their good execution;
• Organize the trainings;
• Organize a monthly meeting with the team and report the hierarchical supervisor;
• Lead the performance assessments;
• Provide technical support to the team as necessary;
• Coach the drivers and staff on the work organization and safety requirements, perform regular meetings with them for reminders on the safety requirements and rules of conduct;
• Write the requests for driver’s mission orders and forward them to the HR department.

Skills Required

Diploma/ Level of Study

• High School Certificate + 3 years’ higher education and/or professional experience in Logistics
• Previous experience of at least 3 year in similar or relevant positions.

Required Competencies

• Organized;
• Able to work under pressure;
• Able to handle priorities;
• Capacity to work as team leader;
• Basic knowledge in construction, plumber;
• Electricity would be appreciated;
• Basic knowledge of motors would be appreciated;
• English would be a plus.

How to Apply

File composition: CV, Letter of Motivation, NUIT, BI, Certificates.

Note: Specify the title of the position in the email. Please note that incomplete applications will not be considered).  Procedure: Selected candidates will be contacted by telephone for a technical test. The dossiers received will not be returned. Any application submitted after this deadline will not be considered. Action against Hunger is committed to preventing risks related to abuse, sexual exploitation and promoting gender equality and diversity. The ACF Mozambique mission encourages women’s application. The recruitment process for Action Against Hunger is free of charge, no form of compensation will be asked of a candidate. It reflects key policies and its charter through its professionalism and impartiality. If you observe behavior contrary to these values during this process, please inform the appropriate teams. All people hired by Action Against Hunger will also be checked for compliance with the so-called “anti-terrorist” lists, respecting the rights of employees and the confidentiality of personal data.