Senior Finance and Compliance Associate Full-Time

Job Description

Under the overall supervision of the Head of Resources Management, and in close coordination with the Grants Programme Manager, the Finance Officer, and relevant units at the Regional Office (RO) and Headquarters (HQ), the Senior Finance and Compliance Associate will provide technical and administrative support to the Head of Resources Management in monitoring financial and compliance aspects of Implementing Partners. The role focuses on assisting with the review of financial documentation and reports, compliance checks to ensure adherence to IOM’s financial rules, regulations, and donor-specific requirements.

Responsibilities

• In coordination with the Head of Resources Management and the Grants Programme Manager, support the financial and administrative functions related to grants implementation, in accordance with IOM’s rules and procedures as well as donor requirements and standards.
• Review and assess partner organizations’ budgets and operational capacities to ensure compliance with IOM and donor regulations, including due diligence assessments on, HR, procurement, and financial systems prior to granting awards.
• Strengthen the capacity of implementing partners in resource management by identifying gaps and delivering tailored support and trainings in finance, HR, and procurement processes, including on-site support at sub-offices as needed.
• Monitor the finance, HR and procurement processes of implementing partners and verify that they are implemented in accordance with the donor and IOM rules and regulations and ensure that budget implementation/expenditures are managed according to IOM and donor rules and regulations.
• Coordinate compliance checks in accordance[NV1] [IA2]  with internal methodologies including planning, reporting and follow up related to these reviews and share information regarding compliant behaviour and ethical procedures with the project team and implementing partners.
• Review and analyse all financial reports submitted by implementing partners and submit to the Programme Manager for final approval.
• Review funding requests submitted by implementing partners and make sure that they are processed in a timely manner to avoid delays in project implementation.
• Monitor expenditures against budget with respect to various budgets/cost lines the approved budget for each implementing Partner on a regular basis.
• Maintain records of all project expenditures and customize financial reports from IOM’s accounting system.
• Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.
• Prepare project and donor financial reports in accordance with IOM regulations and established procedures.
• Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration and finance.
• Ensure that accounting data are properly entered into the ERP system, in accordance with IOM’s financial rules, regulations and practices; ensure the maintenance of accurate financial records including electronic and hard copies of all financial documentation.
• Guide, train and supervise the work of other staff in the unit.
• Perform other related duties as assigned.

Qualifications

Education

• High School Diploma with seven (7) years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be an advantage.

Experience

• Experience in finance, accounting, audit and administration in the humanitarian assistance and emergency programmes;
• Practical experience in IOM or an intergovernmental field-based organization and administrative and financial management, budget monitoring and internal control procedures;
• Experience in performing or coordinating due diligence and risk assessments for International Organizations, and National NGOs;
• Experience in preparing clear and concise reports, supervising staff and coordinating administrative activities;
• Experience working with the Implementing Partners (IP);
• Experience in IP’s capacity assessment, Budgets and Fraud mechanism control; and,
• Previous experience in the region an advantage.

Skills

• Teamwork-oriented, proactive and demonstrated ability to work independently and under pressure;
• Ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds;
• Good level of computer literacy, including internet navigation and familiarity with Microsoft Office applications.

Languages

• For this position, fluency in English is required (oral and written) and Portuguese is essential, any other Mozambiquan languages an asset.

Required Competencies

• The incumbent is expected to demonstrate the following values and competencies.

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – Behavioural indicators – Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.