Resources Management Officer Full-Time

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates;
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic

Republic (the); Lesotho; Libya; Marshall Islands; Mauritania; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Resources Management Officer, based in Maputo, Mozambique, and in cooperation with the relevant units at Headquarters (HQs), in particular Emergency Support Unit (ESU), administrative Centres (Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC)) and Regional Office (RO) in Pretoria, South Africa, the successful candidate will be responsible and accountable for supporting the management and coordination of the resources management functions of the Beira sub-office (the sub-office).

Core Functions / Responsibilities:

1. Monitor and coordinate the resources management functions in support of all activities for the sub-office;
2. Assist in monitoring the financial management of all activities in the sub-office including the oversight of financial expenditure and accountability to ensure expenditures remain within authorized levels; undertake financial analysis of projects in the sub-office and recommend the resolution of anomalies and unusual trends;
3. Assist in preparation of annual budget for the sub-office; coordinate and review budgets for programmes, monitor budget control and analyse variances between budget and actual expenditures, evaluate monthly financial reports for all projects and recommend the resolution of variances;
4. Assist in forecasting cash flows according to activities in the sub-office and ensuring daily control of funds disbursed; verify that funding is received in accordance with donor agreements;
5. Support the preparation of donor financial reports in accordance with IOM regulations and established procedures;
6. Monitor compliance with general instructions of IOM and relevant mission permanent instructions in various resources management areas and bring issues of non-compliance to the attention of the supervisor;
7. Support the human resources functions of the sub-office and make recommendations on personnel actions; apply administrative and Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult and sensitive cases;
8. Train sub-office support staff on IOM’s policies and procedures in the relevant areas of resources management;
9. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria;
10. Assist in the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanism in the sub-office;
11. Support the Information Technology support and initiatives in the sub-office;
12. Maintain appropriate internal controls to safeguard the organization’s assets, control cash and prevent fraud; strengthen internal controls by documenting and proposing the streamlining of approval processes in the sub-office;
13. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness;
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration or related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience;
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Work experience in financial management, accounting and budgeting;
• Experience in preparing clear and concise financial and management reports;
• Good knowledge of human resources management;
• Experience in liaising with governmental and diplomatic authorities as well as working in and with international institutions;
• Familiarity with financial oversight and public administration;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP is highly desirable;
• Knowledge of IOM/UN accounting systems, software and procedures, Common System regulations, policies and procedures are a distinct advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of

Portuguese, French and/or Spanish is an advantage.

1. Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results;
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes;
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate;
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work;
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential;
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential;
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.