Project Manager – CPiE Full-Time

The Plan International is hiring a Project Manager – CPiE.

The Organization

Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years and are now active in more than 70 countries.

Our global strategy focuses on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over five (5) years to ensure they can learn, lead, decide and thrive. This is our contribution to achieving the sustainable development goals and, in particular, the goals of gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work.

In Mozambique, we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane, Zambezia, Nampula and Cabo Delgado. These projects are programmed along four strategic pillars: Girl Education, SRHR, YEE and Protection. Our work is gender transformative and includes influencing work at national and sub-regional level.

Role Purpose

The purpose of the role is to ensure day-to-day management of the project and must be competent in managing all aspects from the Project Management Cycle, namely scope, schedule, finance, procurement, risks, communication, partnerships, quality implementation and human resources.

Management Scope, Reporting Lines, Key Relationships

Scope

• The post holder will report to the Programme Area Manager and is primary responsible for overall coordination and completion of Project activities on time, within allocated budget and within the scope. The incumbent will oversee all aspects of project implementation, set deadlines, assign team responsibilities, monitor and ensure development and timely submission of quality project reports.

Key relationships

Internal

• PA Senior Accountant: work together through regular project budget monitoring to ensure project budgetary objectives and key performance indicators are timely met.
• PA Procurement and Logistics Coordinator: work together to monitor project procurement plan performance, specifically to analyze the successful completion of acquisitions in line with Plan International’s procedures and donor regulations.
• Sponsorship Coordinator: coordinate implementation of project activities in sponsored children communities and development of SPAR.

External

• Local Government: work closely with local government institutions to ensure sustainability of Project interventions.
• Children and youth: involve children and youth in project implementation, monitoring and reporting, ensuring their views and opinions are integrated in the project implementation methodologies and approaches
• NOs: ensure NOs are constantly updated on Project Progress, through submission of biweekly flash reports, sharing project implementation challenges and seek support from different Technical Advisers.
• Other organizations, civil societies and networks.
• Donors.
• Implementation partners.

Level of contact with children

• Mid Contact: Occasional interaction with children.

Physical Environment

• Typical Office environment with 50% travel to project implementation sites and 10% to Country Office

Accountabilities and Main Work Activities

• Drive the planning and design of the project implementation strategy, methodologies and approaches, through development of Project Detailed Implementation Plan (DIP).
• Liaise closely with project partners and stakeholders to develop consolidated project plans.
• Implement the project with high quality (completion of Project activities on time, within allocated budget and within the scope).
• Recommend changes to the project scope, project schedule, and project costs to the upper management and adjust accordingly, observing donor and Plan International’s policies and procedures.
• Set deadlines, assign responsibilities to project team members, monitor progress of individual work plans.
• Develop and upload project annual, quarterly and monthly work plans and phased budget as per Project Management guidelines on SAP/Y.O.D. A.
• Prepare monthly quality narrative and financial progress reports for upper management.
•  Monitor project performance work plan and budget through SAP/Y.O.D. A system.
• Anticipate risks involved in a particular project activity and managing these risks through structured approaches.
• Lead and facilitate project knowledge building and management in collaboration with MERL Specialist.
• Develop a project communication and gender and influencing strategy in close collaboration with CO Technical Specialists.
• Provide relevant project data to MERL Specialist in relation to Country Strategy MERL Framework and AOGD indicators.
• Lead the project team, including uploading of the performance objectives on SAP and conduct regular staff performance evaluation.
• Identify project staff development/training needs and provide support accordingly.
• Work closely with Sponsorship Coordinator, providing inputs and data for the development of SPAR.
• Working collaboratively with technical advisor/specialist in CO level for cross-cutting theme such as gender, influencing, inclusion, protection and safeguarding.

Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that Humanitarian Program staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team.
• Ensures that Plan Mozambique contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership Competencies

• Strategic perstective: he post holder should have a broader view of issues and their implications in the project management
• Management: capable of planning ahead, organizing the resources and coordinating them efficiently and effectively. Should establish clear project management objectives, converting long-term goals into project implementation plans, crystal understanding a mastering of monitoring, evaluation, learning and research methodologies, budgeting architecture, monitoring and evaluating staff’s work regularly and effectively and providing regular and honest feedback.
• Communication: should be a lively and enthusiastic communicator who engages others and wins support. It also includes clear communication of instructions and vision to staff. Further, communications must be tailored to the audience’s interests and focus, including adoption of communication style that inspires staff and audiences and conveys approachability and accessibility.
• Empowerment: provide the staff with the autonomy and encourage them to take on personally challenging and demanding tasks. Encourage staff members to solve problems, produce innovative ideas and proposals and develop their broader vision of the project.
• Development: support team members to explore their potential to take on ever more-demanding tasks and roles, therefore developing their competencies. Invests time and effort in coaching them so they are supported to contribute effectively and develop themselves
• Achievement: must identify, analyze and manage risks as opportunity to get advantage and make decision, including assessment of their likely impact on success of the project. Also, ensure that project contributes toward the organization’s overall goals and strategic objectives. The Project Manager shows determination to achieve objectives and implement decisions.

Business Management Competencies

• Financial Intelligence: able to evaluate, analyse, and interpret financial data, and use it to inform project management decisions.
• Information Technology: able to utilize technologies for the benefit of the project, interpret how information technology affects project operations, tracking project performance against targets and objectives, project procurement metrics, staff management, etc.
• Strategic thinking: responsible for meeting goals and challenges within the project. Should have a string ability to think strategically through the planning process and support staff members to work in ways that contribute to a larger goal of the organization.
• Collaboration: able to work well with other colleagues from all PAs and the Country Office, ensuring that the project is well integrated in the wider organizational structure.
• Embrace failure:  capable to understand that every challenge will be met with perfect success, therefore will need to process failure in a productive way for all members of the team.

Qualifications

Education

• University degree in Project Management, Social Sciences, Communication.

Experience

• At least a minimum of five (5) years of experience managing Child Protection in Emergencies programme interventions.
• Proven experience in Case Management, Family Tracing and Reunification processes, establishment of Child and Youth Friendly Spaces.
• Proven capacity to track project performance, specifically to analyze the successful completion of short and long-term goals.
• Ability to delegate project tasks based on junior staff members’ individual strengths, skill sets, and experience levels.
• Create and maintain comprehensive project documentation.
• Establish and maintain relationships with project stakeholders, third parties/vendors.
• Proven experience in project and budget management, including management of project human resources.
• Demonstrated working experiences in providing communications functions preferably for project-based work.
• Excellent knowledge of accounting systems, information management and record keeping.
• Solid organizational skills including attention to detail and multitasking skills.
• High flexibility to adapt and implement emergency response projects.
• Excellent leadership, networking, stakeholder management and problem-solving skills.
• Excellent report writing and advanced knowledge of computer office software packages.
• Experience in the usage of office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.
• Experience in web-based management systems and financial systems such as SAP is an added advantage.

Language

• Fluency in English is required.
• Excellent oral and written communication skills (English).
• Knowledge of the local language (Emakwa) is also an asset.

Technical Competencies

Knowledge

• Child Protection in Emergencies.
• Project scope management.
• Budget management.
• Monitoring, Evaluation, Research and Learning (MERL Management).
• Human resources Management.
• Procurement and logistics Management.
• Communications Management.
• Risk and Compliance Management.

Skills

• Project strategic planning (Development of Detailed Implementation Plan).
• Developing and Tracking Budgets.
• Coaching.
• Supervision.
• Negotiation.
• Inventory Control.
• Analytic skills.
• Problem solving.
• Verbal and written communication.
• Leadership.
• Detail-Oriented.
• Risk Management.

Behaviour

• Acts decisively and adapts plans quickly to respond to emerging situations and changing environments
• Helps others to recognise and manage stress by showing empathy, prioritising workload and role modelling self-care in stressful situations
• Promotes and guarantees safety and security behaviours and procedures for self and the team.
• Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
• Avoids any negative impact of implementation – Do No Harm
• Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.
• Adapting to local political frameworks and processes including in fragile contexts, conflict or political transitions and changes to national, regional human rights frameworks and mechanisms, and governance processes.

We are open and accountable

• We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

• We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

• We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

• We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.