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Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who are Mozambican Nationals.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is US $ 16, 051 (US Dollar) yearly.
Introduction
In March, Mozambique was hit by Tropical Cyclone Idai. The consequences, apart from the dramatic loss of life, have been heavily felt in the infrastructures sector. In Manica province, one of the most affected, 3 bridges have been damaged or destroyed, 239 km (10%) have been affected of which 65 km (3%) are damaged, according to Mozambique’s National Road Authority (ANE).
The Japanese Supplementary Budget (JSB) provides support in situations in which urgency, necessity, unpredictability and irreplaceability of Japanese expertise are at play. The JSB tries to create a humanitarian-development nexus, while supporting the attainment of the SDGs and alignment with national priorities. As such, the JSB is funding “Rural Roads and jobs: Restoring access and improving resilience in Manica Province in the aftermath of Cyclone IDAI”, a project implemented by ILO, led by ILO’s Mozambique Projects office with support from Decent Work Technical Support Team for Southern Africa (DWT-Pretoria).
The objective of this project is to develop local capacities to implement spot repairs and upgrades of rural roads using employment intensive investment (EII) techniques that can improve resilience and restore full access to isolated areas in the affected province of Manica.
Reporting lines
Under the overall responsibility of the ILO Country Office Director for Zambia, Malawi and Mozambique, the Project Assistant will be responsible for the administrative support activities and will directly report, for day to day activities, to the National Project Officer. The Project Assistant will receive technical guidance from the finance departments in the Maputo Project Office and Country Office Lusaka.
Description of Duties
- Serve as focal point for coordination of project implementation administrative support activities, involving liaison with various organizational units in the field, Maputo office, Lusaka office and HQ to initiate requests, obtain necessary clearances, process and follow-up on administrative actions;
- Provide programming and administrative support to activities undertaken by the implementing partners and prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports;
- Draft correspondence, memoranda ,reports including minutes/summary notes for meetings and on administrative matters in accordance with standard office procedures;
- Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc. and provide logistics arrangements for conferences, seminars, workshops and meetings;
- Assist the NPO in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities;
- Assist the NPO in monitoring and maintaining an overview of the financial situation of the Project, to ensure that timely administrative support is provided in general and particular areas. Prepare and modify budget code and budget data such as budget proposals, budget revision, and re-phasing;
- Assist the NPO in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance related briefing materials for the NPO for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support to the NPO and coordinators for the preparation of the submission;
- Provide information to the project’s Implementing Partners on ILO administrative and financial procedures. Inform the NPO of potential difficulties that may arise from the administrative and finance management capacity and competence of implementing partners to address the problem in timely manner;
- Perform other duties as may be assigned by the NPO and/or the Country Director.
Required qualifications
Education
- Completion of secondary education plus formal training or a degree in Social Sciences;
- Development studies, Economics, Accounting, Office administration or other relevant fields;
- Knowledge of the rad sector operations will be an added asset.
Experience
Five years of progressively responsible in programme/project implementations in the area of skills development, training and etc. Experience in the UN system or an NGO setup is an added advantage. Proven experience of supporting implementation of technical cooperation projects and working effectively with government bodies in charge of policy making and with development partners would be an asset.
Languages
- Excellent knowledge of English and working knowledge of Portuguese.
Competencies
- Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures;
- Ability to work with word processing, spread sheet, web-browser, as well as other computer software packages required for work;
- Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems;
- Ability to prepare preliminary reports and to draft correspondence;
- Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous and cooperative manner;
- Ability to organize own work and to work independently as well as work in a team;
- Ability to work under pressure and to meet the deadline;
- Must demonstrate responsible behaviour and attention to details.
“Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position”.