Project Assistant (DTM) Full-Time

Context

Under the overall supervision of the Migration and Displacement Programme Coordinator and the direct supervision of the DTM Project Officer and in close coordination with Head of Sub-Office in Pemba, the successful candidate will be responsible for carrying out the DTM project administration & finance activities.

• Assist in the implementation of DTM activities (including Mobility Tracking, Flow Monitoring, Surveys and Registration).
• Support in-field training of DTM data collection tools, methodologies, work plans, as well as identification of target areas, to ensure timely and relevant data collection.
• Support the supervision of field Team Leaders and enumerators in daily and ad hoc data collection activities for timely information sharing about displacement, population mobility, movement flows, and any other source of data required.
• Undertake field support and monitoring missions to maximize performance of DTM field activities, liaising closely with local authorities and partners.
• Provide timely updates on activities being implemented to the DTM Coordinator and highlight any areas of concern promptly. Contribute to internal and external reporting and the documentation of best practices and lessons learned.
• Collaborate closely with relevant IOM Programme Units and humanitarian/ transition partners to optimize the utility and impact of DTM.
• Facilitate the integration of gender perspectives and attention to specific women/girl’s and children’s rights issues (vulnerable groups) within all DTM activities.
• Assist in ensuring compliance of all DTM staff with IOM Data Protection Principles.
• Assist in ensuring compliance of all DTM staff with IOM Code of Conduct.
• Ensure that all personnel engaged for DTM activities are aware of IOM’s position on PSEA and the channels to report cases of PSEA.
• Perform such other duties as may be assigned.

Education

• School diploma with five years of relevant experience.
• Bachelor’s degree in business administration, International Relations, Political Science, Social Sciences or any related discipline from an accredited academic institution with at least three years of relevant working experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Strong computer background in Microsoft Applications (Excel, Word, PowerPoint, Outlook, ACCESS).
• Demonstrated team building and information management skills.

Languages

• Fluency in English and Portuguese is required both in oral and written.
• Fluency in local languages is advantageous.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.