Programme & Monitoring Officer-UNOCHA Full-Time

Job Description

This position is open to Mozambique Nationals Only 

The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) coordinates effective and principled humanitarian response and ensures that relief assistance reaches the people in need in a timely manner.

The Regional Humanitarian Fund for Eastern and Southern Africa (ESAHF) was established to strengthen timely response to affected communities by enabling national and international NGOs and United Nations agencies to rapidly obtain funding for their humanitarian programs based on needs prioritized based on Humanitarian Response Plans and other strategic documents, and to fill gaps and/or begin to be operational. A Country Envelope was opened in Mozambique. Other funding envelopes for other countries could be established in the future, depending on the interest of donors, the capacities of operational partners, and humanitarian needs. Management of the Regional Fund and its accompanying Country Envelopes falls under the Regional Humanitarian Financing Unit (RHFU) based in OCHA’s Regional Office in Nairobi.

Position Purpose

The Programme and Monitoring Officer will thus form part of the RHFU under the leadership of the Regional Fund manager, working on the Mozambique Envelope. Under the overall guidance of the OCHA ROSEA and the OCHA Mozambique HoOs and direct supervision of the Regional Fund Manager, the Program and Monitoring Officer will participate in the overall implementation of the Fund’s Accountability Framework and work in close collaboration with the Regional Office and the RHFU as well as with the OCHA Mozambique Office. He/she will be based in Pemba, Cabo Delgado and will be expected to travel extensively to the Fund’s project locations to assist with the implementation of the Fund’s Accountability Framework as well as provide support in partners’ capacity building.

Key Duties and Accountabilities

1.) Contribute to the effective management and coordination of the ESAHF Mozambique Envelope

• Under the supervision of the Regional Fund Manager, contribute to the planning and execution of the Fund’s eligibility process and capacity-building activities for ESA HF Mozambique partners and other stakeholders as required.
• Participate in the development and prioritization of humanitarian needs analysis to inform allocations.
• Support all stages of the project allocation process. This includes supporting and guiding the different stakeholders during allocation processes by providing information on procedures and good practices; assisting in the analysis of project proposals and the organization of strategic and technical review processes in accordance with the rules of the Fund’s operational manual; and support in the finalization of project proposal and any other documents related to the allocation of funds to partners.
• Support with the ESAHF Mozambique Advisory Board meeting preparations, minutes, and follow up of relevant issues, in collaboration with the OCHA Country Office.
• Support in the overall management of the GMS and ensure that the system is up to date.
• Act as focal point for clusters, including supporting Cluster Coordinators and implementing partners on the fund tools and processes. This includes taking part in cluster meetings to ensure that the project selection process meets criteria of transparency, inclusiveness and objectivity.
• Participate and represent the RHFU at coordination meetings in Mozambique (e.g. ICCG, AHCT, sectoral meetings, etc.).
• Support in the preparation of evaluations, reviews and studies as requested by the HC and governing bodies, ensuring due consultation with the Regional Fund Manager, OCHA Mozambique office and relevant HQ sections.
• Provide translation English/Portuguese, including during training, meetings, of documents etc. and as needed
• Support and implement standardized policy in line with HQ guidance and decisions.
• Perform any other duties assigned by his/her supervisors.

2.) Contribute to the implementation of the ESAHF accountability framework in Mozambique through cross-cutting support with the ESAHF assurance activities, focusing on achievement of the following results:

• Contribute to ensuring compliance with the operational modalities and assurance activities in place for the Fund. This includes providing support in ensuring compliance with monitoring and reporting requirements at project level as well as organizing and conducting periodic field visits to Fund project locations, including promoting knowledge and supporting in the appropriate use of the Fund. Field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
• Systematically provide information on project status to the Regional Fund manager, HoOs and the HC, donors, and relevant governing bodies of the Fund.
• Support in the drafting and updating of the ESAHF governance documents, programme manuals etc. as well as the Fund’s Annual Report.

3.) Contribute to the external communications relevant to the ESAHF Mozambique Envelope:

• In collaboration with the OCHA ROSEA and OCHA Mozambique Communications units as well as with support from relevant OCHA HQ sections, document and disseminate results and best practices of the Fund across internal and broader audiences through Annual reports and information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, web-sites, etc.).
• Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Core Competencies

• Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical Competencies:

• Business Direction & Strategy-System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
• Business Management- Portfolio Management
  • Ability to select, prioritise and control the   organization’s programmes and projects in line with its strategic objectives and capacity Ability to balance the implementation of change initiatives with regular activities for optimal return on investment. Knowledge and understanding of key principles of project, programme, and portfolio management.
• Business Management  Monitoring and Evaluation
  • Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively.
  • Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.
  • Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.
  • Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client’s upcoming needs and concerns.
• Business Development  Knowledge Generation 
  • Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need.
  • Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
• Partnership Management-Relationship Management
  • Ability to engage with a wide range   of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.

Qualifications

Education:

• Advanced University Degree (master’s degree or equivalent) in International Relations, Political Science, Economics, Business Administration, Project Management or related Social Sciences is required.
• A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience, Knowledge, and Skills:

• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, monitoring and evaluation, or other related areas is required.
• Experience in the UN common system, humanitarian emergencies in the field, project management/supervision, monitoring and evaluation, and administration is desirable.
• Experience in drafting project documents and guidelines pertaining to humanitarian assistance is desirable.
• Strong experience in the humanitarian cluster system particularly being part of a cluster secretariat at national or being a cluster focal point at state/field level is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling web-based management systems is desirable.
• Active exposure to pooled funding mechanisms is an advantage.

Language Requirements:

• Fluency in oral and written English and Portuguese is required.

Equal Opportunity

As an equal opportunity employer, UNOCHA values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNOCHA is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNOCHA does not tolerate harassment, sexual harassment, exploitation, discrimination, and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Probation

For all new UNOCHA fixed-term appointments (FTA), including for staff members being transferred or seconded to UNOCHA under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNOCHA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNOCHA at the same grade level and with a similar job description, experience, and educational requirements.

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