Programme Assistant (Relief and Recovery Activities) Full-Time

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational context

Under the Strategic Outcome 2 (“Shock-affected people in Mozambique are able to meet their basic food and nutrition needs during and immediately after a crisis”), of its Country Strategic Plan (CSP), WFP addresses shock-related food security and nutrition needs when they exceed the Government’s institutional and financial response capacities. Under the Strategic Outcome 2, the Activity 3 “Provide cash and/or food transfers to vulnerable households affected by crisis”   includes assistance for relief in response to shocks such as droughts or floods (slow or rapid onset, respectively) or any other kind of shocks, natural or man-made. It also includes early recovery resilience building activities as well as support to refugees in the country.

Job purpose

Under the direct supervision of the Activity 3 Manager and the overall coordination of the Head of Programme, the Programme Assistant will support the implementation of Maputo interventions implemented under the Activity 3 of the CSP.

Key accountabilities (not all-inclusive)

The incumbent, in close collaboration with the Emergency Response focal points, will perform the following tasks:

1. Support the revision of the partners proposals and Field Level Agreements (FLAs) and ensure that FLA packages are duly completed and ready to be reviewed by the Cooperating Partner Committee (CPC);
2. Ensure regular communication with partners and maintain records of all correspondences between Country Office (CO) and Cooperating Partners (CPs), including but not limited to FLAs, advance requests, monthly reports, claims and payments;
3. Support the implementation and use of the Feedback and Complain Mechanisms (FCM);
4. Follow up with partners for submission of monthly output and financial reports. Review of CPs’ monthly reports including financial reports to ensure that CPs’ expenditures are eligible and in line with FLAs’ budgets;
5. Support, in collaboration with the Monitoring and Evaluation (M&E) Unit, the consolidation of outputs monitoring reports, including but not limited to number beneficiaries reached with gender/age breakdown, amounts transferred through Cash Based Transfers (CBT) and assets created;
6. Conduct joint activity monitoring visits with Government (INGC) to ensure that implementation plans are followed, the technical supervision is provided and NFIs are available as agreed in the FLAs;
7. Support the preparation of monthly reports on Maputo Lean season response;
8. Assist in representing WFP in relevant coordination platforms and maintain a strong professional relationship with relevant government institutions and/or partners;
9. Perform other related duties as required.

Standard minimum qualifications

• Education: Completion of secondary school education. A post-secondary certificate in the area of food security, agriculture/livestock, humanitarian assistance, or/and other relevant areas is desirable;
• Language: Fluency in both oral and written communication in Portuguese is essential.  Working knowledge of English (oral and written) is desirable.

Work experience: At least five years of progressively responsible experience in humanitarian interventions, the areas of rural development, social protection and agriculture, of which three years was closely related to Emergency operations.

Desired experiences for entry into the role

• Sound experience in project management in food assistance, especially in relation to emergency and recovery activities;
• Ability to communicate clearly both orally and in writing;
• Ability to work in a team, and establish effective working relation with person of different national and cultural backgrounds;
• In-depth knowledge of spreadsheet software, such as Excel is required;
• Experience in M&E systems, data analysis, preferably relevant to specific area of Emergency recovery activities;
• Demonstrated capacity/hands-on experience in capacity building of field staff is desirable.