Programme & Administrative Assistant (Polio) Full-Time

Objective

Under direct supervision of the Operation Officer and overall supervision of the GPEI Coordinator, the incumbent will handle the end-to-end Programme, administrative, budgetary and financial processes related to preparation and implementation of Polio Outbreak Response Activities within WCO Mozambique.

Assigned Duties

Part 1: Polio Programme & Administrative activities

• Initiate internal Memorandum and general correspondences and ensure they are signed and sent to recipients;
• Contribute to drafting activity breakdown budgets and microplanning for activities;
• Create forms, submit and monitor DIs including the reporting and closing process;
• Create forms, submit and monitor DFCs including the reporting and closing process;
• Liaise with Procurement Team and ensure all Polio Procurements activities are conducted according to standards and goods and services delivered on time;
• Organize meetings with all Polio Surveillance consultants located in the field;
• Organize meetings & trainings with all Polio Super-trainers located in the field;
• Organize all logistics (Transport, Shipments, Bookings, meetings) related to Polio outbreak response activities.

Part 2: Polio Campaigns and digital transactions

• Liaise with Finance team and ensure MoMo Wallets are replenished on time;
• Liaise with Finance and ensure all beneficiaries are paid on time;
• Analyze all payment requests received from Provinces, Districts and Health Centers and ensure their correctness;
• Conduct all checks and controls on MoMo payments (duplication detection & KYC);
• Ensure monthly MoMo payment reconciliations are done and reports produced;
• Liaise with and address all technical issues MoMo system would face with the MNOs;
• Plan and coordinate enrolment activities in the field;
• Liaise with DIMAGI and ensure the COMMCARE Software remains update & operational;
• Organize regular meetings with all Mobile Money Operators (MNOs);
• Laise with OO to ensure all MNOs contracts are updated;
• Conduct MoMo presentations to MoH, Partners and WHO staff;
• Organize the MoMo archiving system.

Education

• Completion of secondary education with equivalent administrative certification or training.

Experience

• A minimum of ten years’ experience in Programme & Administrative work in UN Agencies, International NGOs, Banking system and International Audit Companies.
• Sound experience in handling complex Mobile Bulk Payments systems or Digital Banking would be an asset.

Competencies

• Teamwork;
• Communication;
• Producing Results;
• Respecting and promoting individual and cultural differences.

Languages

• Portuguese: Expert Level Required;
• English: Working knowledge desired.