Office and Logistics Coordinator Full-Time

Project Summary:

The Mozambique Monitoring and Evaluation Mechanism and Services (MMEMS) team provides on-the-ground support on performance monitoring, data verification, gender, impact evaluation, output, and environmental compliance, and collaboration, learning and adapting (CLA) assistance to USAID/Mozambique. The MMEMS main office is in Maputo, with field offices in Quelimane and Nampula.

Position Summary:

Reporting to the Deputy Chief of Party, s/he will work closely with MMEMS staff to ensure efficient management and implementation of the MMEMS project. This position is for Nampula.

Key Responsibilities:

• Perform data entry as needed and maintain files and databases for project implementation and records, filing in both hard and electronic copies;
• Perform other administrative and clerical duties as needed (Photocopy, collate and file documents as required);
• Assist with the organization and filing of information and supporting documents pertaining to the implementation of the project, as requested;
• Keep records of employees’ sick days, overtime and vacation days per USAID and MSI policies, reporting to HR Manager;
• Ensure that the principles and general policies and conditions of MSI, as they pertain to Cooperating Country Nationals, remain competitive and up-to-date;
• Conduct recruiting for short term contract in Quelimane;
• Oversee and ensure that Quelimane office functions (printing, communications, delivery, transport, IT systems and equipment, etc.) are functioning effectively;
• Assist with the procurement of office supplies and materials (e.g. for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries, etc.) and office communications (phone cards, etc.);
• Ensure confidentiality of all staff personal information;
• Arrange hotel reservations and transportation for project activity teams;
• Take the lead in arranging for and receiving USAID and accompanying visitors at the Quelimane office;
• Coordinate and arrange office space, internet connectivity, access to printing for electronic documents, photocopying, and related office support for all USAID and accompanying visitors;
• Perform other USAID support and liaison activities as assigned by the Chief of Party, the Deputy Chief of Party, and the Director of Finance and Administration;
• Monitor daily security of facility performing checks on visitors and their location assignment in office areas;
• Screen and monitor individuals entering and leaving the reception and immediately report any suspicious behavior;
• Perform any other duties as required from time to time by the supervisors.

Qualifications:

• Minimum five (5) years of experience in HR and administrative management in Mozambique;
• Bachelor’s Degree in HR, Business Administration, or related field;
• High degree of maturity and ability to work collaboratively with multiple partners and vendors; strong organizational skills and the ability to prioritize work;
• Experience managing staff in multiple locations;
• Experience with USAID-funded project preferred;
• Professional working knowledge of English; fluency in Portuguese;
• Experience in the usage of MS Office package (MS Word, Excel, PowerPoint, etc).