Logistics Associate SC6 (3 positions) Full-Time

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

• Education: Completion of Secondary School, a post secundary certificate on a funtional area is desireble. A degree in Logistics and Warehouse Management, Procurement and Logistics or related field is an added advantage;
• Experience: 2 years of professional experience working in commercial or humanitarian transportation or warehousing  sectors and corporate systems (databases or Microsoft software) with a minimun uderstanding of suply chain operations is required;
• Language: Fluency in Portuguese and basic Knowledge of English.

Following the March and April 2019 Idai and kenneth Cyclones that devasted vast areas of Sofala, Manica, Zambezia, Nampula and Cabo Delgado provinces, WFP operations in those provinces increased in response. Recovery response operations are still underway and expected to continue for most of the first half of 2020. Therefore the need for a Logistics Associate to guide these activities.

Under direct supervison of the head of Sub-office, the Logistics Associate will co-manage and act as focal point for all logistics activities in province.

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries;
2. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers)to support vendor selection process;
3. Identify,resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set;
4. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary;
5. Act as linkage between CO Supply Chain unit and the Porgram unit at the sub-office;
6. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration;
7. Ensure that Weekly and Monthly physical inventory at all warehouses under your jurisdition are performed in line with standard procedures;
8. Ensure that coorporate system stocks are always in line with the physical stocks. Ensure information accuracy in corporate systems to enable informed decision-making;
9. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities;
10. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.Provide support to Logistics operation and activities, follwing the standards processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock;
• Experience in administering third party service providers’ contracts;
• Experience in compiling contract documentation;
• Experience in contract execution;
• Experience in budget monitoring and reporting.