Logistics Assistant SC5 (9 positions) Full-Time

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

• Education: Completion of Secondary School, a post secundary certificate on a funtional area is desireble. A degree in Logistics and Warehouse Management, Procurement and Logistics or related field is an added advantage;
• Experience: Experience working in commercial or humanitarian transportation or warehousing  sectors and corporate systems (databases or Microsoft software) with a minimun uderstanding of suply chain operations is required;
• Language: Fluency in Portuguese and basic Knowledge of English.

Following the March and April 2019 cyclone Idai and Kenneth that devasted vast areas of Sofala, Manica, Zambezia and cabo Delgado provinces, WFP operations in those provinces increased in response. Recovery response operations are still underway and expected to continue for most of the first half of 2020. Therefore the need for Logistics Assistant to support these activities.

At this level, under the direct supervison of the head of Sub-office or delegated authority, the Logistics Assistant will provide support to Logistic operations and activities.

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

1. Plan and manage implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective call-forward and delivey of commodities to authorized partners;
2. Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and private sector;
3. Support the management of logistics vendors, including performance monitoring;
4. Build productive partnerships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance and cross-functional operational alignment;
5. Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations;
6. Assist in monitoring the invnetory management process to track trends and account for the inventory status from the source to the beneficiary;
7. Assist inmanagement of commodity accounting data quality and integrity;
8. Implement all loss mitigation procedures in place and report on all loses incurred;
9. Work closely with Program teams on delivery plans and delivery versus distribuion reconciliations;
10. Liaise with internal and external stakeholders to support efficient logistics operation management;
11. Provide guidelines to other support staff, in order to assist them in completeing their tasks to agreed standards and deadlines

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock;
• Experience analysing data (on commodities, funds, etc.) and drafting reports;
• Experience in measuring service providers’ performance against set KPIs;
• Experience in assisting the preparation of contract documentation;
• Experience in providing technical business support in corporate systems.