Logistician Coordinator Full-Time

Work context

Cesvi has been working in Mozambique since 2000, in partnership with local NGOs, local government authorities and communities.

Since 2009 Cesvi works in Sofala Province supporting rural development and strengthening agricultural systems involving local farmer’s associations, implementing projects funded by the EU and by the Italian Cooperation.

In the aftermath of Cyclone Idai, Cesvi with Concern Worldwide and Welthungerhilfe, Alliance2015 members, decided to share a common strategy and to implement projects in collaboration. The model and approach adopted increased the response capacity. In response to the cyclone and floods, Cesvi-Alliance 2015 is expanding its operation to Sofala Province particularly in Nhamatanda District and surroundings in close collaboration with local authorities including INGC and existing Farmers Associations.

Following joint assessments, Cesvi, Concern and Welthungerhilfe have distributed Shelter/NFI/Wash Kits along with Seeds/tools and a seed protection ration to approx. 8,500 HH in Nhamatanda district, funded respectively by Concern, Welthungerhilfe, IOM, UNICEF, FAO and WFP.

Currently the consortium is implementing an ECHO/Irish Aid/Alliance2015 transition and early recovery programme covering WASH and emergency shelter;

Food Security and livelihood activities are undergoing funded with own funds of the consortium and Valencia Municipality.

Job description

The Logistician Coordinator (LC) will ensure effective and efficient systems support to programme implementation in both a development and an emergency context coordinating and managing the support systems (Logistics, Transport and IT).

Reporting to the Area Coordinator (AC) and to the Regional Administrator (RA).

The LC is aware of, understands and ensures compliance with all of Cesvi’s policies and procedures. Represents Cesvi to relevant external stakeholders as necessary.

Main duties & Responsibilities

Senior Management role:

• Support the Area Coordinator, Programme Managers and Head of Mission in the analysis of potential new programme areas, including ensuring comprehensive analyses of logistical and security issues and appropriate mitigating measures to address them;
• Produce strategic analysis and plans for all systems support areas to strengthen the control environment while delivering fast, effective and efficient support to the programmes;
• Ensuring that key Cesvi support policies (Procurement and Logistics, Administration, Transport, HR, IT) are continuously updated as required and appropriate to the context;
• Supervise directly the 2 logistician officers and the 2 logistician assistants;
• Ensure to have a transition plan in place in order to train and do capacity building to a local logistician coordinator that will manage the logistician department once this assignment is finished.

Management of Systems/ Support Functions:

Transport

• Supervise the Field Logistician and Transport Coordinator in ensuring cost effective maintenance of the Cesvi fleet of vehicles;
• Ensuring accurate and timely transport reports and any recommendations to CMT;
• Assessing the transport requirements of the country programme on a regular basis and ensuring appropriate solutions are implemented Ensuring all offices adhere to the Transport and Fleet Management Policy.

Logistics

• Ensure that logistics systems including procurement, transportation, warehouse storage, control of and reporting on the use of supplies are carried out in accordance with Cesvi and Donor procedures and policies;
• Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money for the organization and justifiable use of donor funds;
• Preparing and overseeing an annual procurement plan for each programme;
• Establishing and maintaining a Pre-Qualified Suppliers list;
• Training, supporting and checking personnel involved in procurement;
• Leading on tendering, contracting and international procurement;
• Ensuring a clear, well-documented paper trail in systems files;
• Implement effective and efficient asset management controls and procedures and monitor these on an ongoing basis;
• Ensure that guidance, training and monitoring of all logistical procedures and policies are given to all field locations.

Communication & IT Systems Support

• Supervise the IT staff to ensure that IT systems remain effective and that IT and communication needs of all staff are met on a timely basis;
• Ensure that all staff understand and comply with IT policies and procedures.

Other:

• Take active measures to address equality issues, particularly relating to gender, in programme as well as operational (eg HR) activities;
• Ensure the highest standards of accountability through ensuring good communication and information sharing within and outside the programme and enabling staff, beneficiary and other stakeholders’ participation at all stages of the project cycle;
• Be aware of, understand and comply with all of Cesvi’s policies and procedures (finance, logistics etc);
• Be aware of, understand, comply with and be a model of Cesvi’s HR policies, PSEA policy and Code of Conduct;
• Actively participate in any emergency response if necessary. Undertake other related duties as may reasonably be assigned by the Head of Mission.

Essential requirements

• Procurement & Supply Diploma or similar studies;
• Minimum of 8 years’ experience of job experience relevant to the function, in a comparable environment with non-governmental organizations;
• Excellent interpersonal skills, cross-cultural communication and ease in managing a multi ethnic team;
• Good team leadership and conflict resolution skills, consensus team building and adaptability;
• Training / capacity building skills: patience and understanding to work with national staff and to develop its capacity;
• Prior experience in delivering programmes according to tight deadlines;
• Excellent organizational and planning skills. Strong problem solving and analytical skills;
• Ability to work on own initiative;
• Excellent interpersonal and communication skills;
• Cross cultural awareness and sensitivity;
• Flexible and adaptable approach to working in a changing environment;
• Willingness to travel frequently to rural field locations and experience fairly basic conditions;
• Knowledge of English written and spoken;
• Computer literacy, particularly in Microsoft Office Programs such as Word and Excel as well accounting packages & other database competencies.

Desirable requirements

• Prior working experience in Mozambique;
• Prior working experience in a post-emergency setting;
• Working knowledge of a range of donor rules and regulations, particularly ECHO, WFP and FAO

Safeguarding

Cesvi has a zero tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, representatives or partners.

Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.

Unfortunately, due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.