Information Management Assistant (Shelter & CCCM) Full-Time

Job Description

Working under the overall supervision of the Shelter Cluster Coordinator and CCCM Cluster Coordinator and under the direct supervision of the CCCM and Shelter Cluster Information Management Officer (IMO) and in close coordination with the Head of the Pemba Sub Office, the DTM team, and the CCCM Programme Officers the successful candidate will be entrusted with the following duties and responsibilities.

 Responsibilities

• Assist in developing simple, user-friendly Shelter and Non-Food Items assistance reporting formats in consultation with the cluster coordinator and other key stakeholders. These reporting formats should include provision for gender desegregation of data and report on more vulnerable groups; they should also be complementary to other sector working groups’ information collection and reporting systems.
• Assist in the promotion of and training on the use of these reporting tools among cluster partners and other stakeholders.
• Assist in gathering and collating data on Shelter and NFI need assessments and assistance is provided promptly and efficiently, including feedback and/or issues raised by the affected population.
• Actively maintaining the contact database of both the Shelter and CCCM clusters.
• Provide regular updates, summaries, mapping, and analysis of the assessed needs and responses of the two clusters.
• Assist in generating monthly Dashboard to inform donors, partners, and other stockholders.
•  Assist the Cluster IMO in monitoring and offering technical support to enhance the Emergency Shelter and NFI Common Pipeline System
• Participate in the Inter-Cluster, information Management Working Group and coordinate with OCHA and other clusters’ IMOs to ensure complementarity and cross-sectoral analysis of information.
• Assist the Cluster IMO and Cluster Coordinator in collecting of monthly data from partners,
• Assist the Cluster information Management officer to submit Monthly submission of Response Planning and Monitoring reports to OCHA.
• Any other tasks that may be required.

Qualifications

Education

• University degree in Environmental Sciences, Geographical Information System, Statistics, Social Sciences (Geography), Statistics or any other related field from an accredited academic institution with three years of professional experience.
• Minimum of five years of relevant work experience with a high school diploma.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Minimum Three Years in related field, preferably within the International Humanitarian Field.
• Experience in data visualization tools like PowerBI/Tableau/Google Data Studio.
• Experience in developing KOBO/ ODK tools.
• Experience with mapping software like ESRI ArcGIS, QGIS.
• Experience in the development and implementation of population database systems (such as registrations, census or surveys).
• Experience in database development and maintenance.

Skills

• Knowledge of KOBO/ ODK tools.
• Strong knowledge in Data Cleaning, Integration and Data Visualization (Tableau, Power BI, D3.js).
• Knowledge in Database Management Systems (PostgreSQL/PostGIS, MySQL, SQLite).
• Demonstrated ability to maintain confidentiality is mandatory.

Languages

• Proficiency in English and Portuguese.
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

• Data Management IT Literacy.