HSE Adimistrative Assistant Full-Time

Job Description

Summary

The Global Edge Consultant is recruiting an HSE Administrative Assistant for an International Oil & Gas company.

The HSE Administrative Assistant will be based in Maputo and will be responsible for coordinating day-to-day activities of the Offices and other facilities, as well as maintaining a database for controlled documents.

Requirements

The successful candidate will have to meet the following requirements:

• Grade 12 or other equivalent qualification;
• Minimum of 3 years relevant administrative experience in a multi-national company as preference;
• Fluent in Portuguese and English (written and spoken);
• Computer skills including proficiency in MS Word, Excel, and PowerPoint;
• Strong interpersonal and communication skills;
• Ability to work effectively with other departments, under pressure, delivering services with quality and on time.

Responsibilities

• Answer and direct phone calls to relevant staff;
• Schedule meetings and appointments;
• Fill documents, take notes and minutes in meetings, prepare documents for business trips and write emails on behalf of senior staff;
• Order and take stock of office supplies;
• Be a point of contact for a range of staff and external stakeholders;
• Direct visitors to the offices and provide relevant information to keep them safe while visiting;
• Research and book travel arrangements for staff members;
• Take part and assist team in organizing HSE events (e.g. fairs, campaigns);
• Maintain an updated list of Department staff and key stakeholders contacts.