HR Officer (HR & Admin) Full-Time

The International NGO Safety Organisation (INSO) is hiring a HR Officer (HR & Admin).

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organization that supports humanitarian aid workers by establishing safety coordination platforms. INSO provides registered NGOs with a range of free services including incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. INSO provides daily support to more than 1000 NGOs operating in 16 countries.

INSO Mozambique

INSO provide support to enhance the delivery of aid and preserve the safety of staff employed by NGOs offering humanitarian and emergency assistance to the people living in the northern region of the country. By joining INSO Mozambique you will be supporting the humanitarian programs working to help the people that have been displaced and lost their livelihoods.

Purpose of Role

Acting as the primary assistant to the Operations Manager (OM), the HR Officer will support in carrying out INSO operations including (but not limited to) HR, admin tasks, and functions. The position will as part of the Operations team.

Main Duties and Responsibilities

Compliance

• Ensure all INSO HR internal policies and procedures are compliant with local labour laws and regulations.
• Responsible for monitoring and acting in a timely manner on probation periods, contract expiration.
• Maintain communication with local authorities including tax office, ministry of labour, etc. to maintain strong local governmental relationships.
• Ensure that staff arriving/departing from the country office (CO) has the appropriate documentation (Visa, INSO Card, work permit, Alien registration, etc).

Recruitment

• Support management in the full cycle of the recruitment process, including vacancy announcements, interview set-ups, staff inductions, as well as onboarding and off-boarding.
• Prepare national staff employment contracts and amendments in accordance with legal requirements and available templates.
• Review FM and other contracts and amendments.

HR Administration and Support

• Prepare other HR documentation including termination/warning letters, acting allowances, etc.
• Responsible for HR files, ensuring that they contain the mandatory documentation according to the internal checklist.
• Responsible for the timeliness, accuracy and validity of HRIS data, and carries out regular checks of data and maintains the HRIS as required.
• Support the Operations Manager in handling employee relations issues and as delegated.
• Provide first line advice and support to managers and employee on INSO policies and HR related issues.
• Responsible for ensuring all trackers and databases are up-to-date and readily available for management information, including Employee Emergency forms, visa and work-permit trackers, staff absence etc.
• Assist the Operations Manager in establishing annual leave planning to plan staff shifts and cover operational needs.
• Focal point for staff and consultants on insurance policy.
• Prepare payroll for National Staff and Field monitors and act as point of contact for any payroll related queries in liaison with Finance.
• Prepare payroll as required.
• Assist the Operations Manager as required and delegated.

Other

• Any other duties commensurate with the job role and level.

Person Specification

Knowledge, Skills and Experience

Essential:

• Bachelor’s degree in Business Administration, HR Management, or any other relevant field.
• Fluency in Portuguese and English, both written and verbal.
• Ability to work in English.
• Minimum 2 years work experience in HR.
• Proficiency in Microsoft Office Tools.
• HRIS experience.
• Good knowledge of the country employment law and application.
• Payroll experience.

Desirable

• Previous experience in humanitarian or NGO sector.

Personal Attributes

• Attention to detail.
• Ability to identify issues, analyse and participate in the resolution of issues/problems.
• Excellent communication, organizational and managerial skills.
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her own actions.
• Be able to work under pressure.
• Respects confidentiality.
• Diplomatic and empathic approach.
• Self-motivation.
• Capacity to work in multicultural environments.

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

• 12-month renewable contract.

How to Apply

Please submit completed applications and reference HR Officer in the subject line. Applications should be in English and include:

•  An updated CV (maximum 3 pages).
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Please do not send any additional information. Only short-listed candidates will be contacted.