Receptionist & Admin Coordinator Full-Time

IGNITE International Holdings S.A is hiring a Receptionist & Admin Coordinator, based in Maputo.

Background

Under the guidance and supervision of the immediate supervisor, the Receptionist & Admin Coordinator will provide support to administrative services ensuring high quality of work, ensuring accurate, timely and properly recorded/documented service delivery. The Receptionist & Admin Coordinator will promote a client, quality and results-oriented approach.  The Receptionist & Admin Coordinator works in close collaboration with the Human Resources Department as well as the board members to ensure consistent service delivery.

Key Responsibilities

• Serve visitors by greeting, welcoming, and directing them appropriately;
• Maintaining a safe and clean reception area by complying with procedures, rules, and regulations;
• Answer and direct phone calls;
• Plan meetings and take detailed minutes;
• Write and distribute email, correspondence, Memos, letters, and other forms;
• Assist in the preparation of regularly scheduled reports;
• Develop and maintain the office filing system;
• Maintain tidiness of the office at all times;
• Manage office supplies at all levels;
• Manage the contact database;
• Send invoices to clients;
• Translating documents;
• Organize and schedule appointments;
• Order office supplies and research new deals and suppliers;
• Book travel arrangements;
• Assist in any ad-hoc duties, projects and activities as and when required.

Requisites

• High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus;
• Proven experience as an Administrative Assistant;
• Knowledge of office management systems and procedures;
• Working knowledge of office equipment, like printers and fax machines;
• Proficiency in MS Office (MS Excel and MS PowerPoint);
• Fluency in English and Portuguese is required;
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Strong organizational skills with the ability to multi-task.

Values

• Exemplifying integrity;
• Demonstrating commitment to the company;
• Embracing cultural diversity;
• Embracing change.

Core Competencies

• Achieving results;
• Being accountable;
• Developing and applying professional expertise/business acumen;
• Thinking analytically and strategically;
• Innovation and marketing of new approaches;
• Pro-activeness and client orientation;
• Organizational awareness.

 Benefits

• Salary compatible with the functions and proven experience;
• Bonus of performance on the end of the year;
• Continuous training in specific areas of the business;
• Annual leave in accordance with labor law.

How to Apply

Documentation

• Cover Letter;
• Curriculum Vitae with photo.

The above documentation should be sent until August 27, 2021 with the reference Receptionist & Admin Coordinator Job Vacancy to the following email address: carreiras@treeconsulting.co.mz

Only shortlisted applicants will be contacted.