HR Coordinator Temporary

EP Management is hiring a HR Coordinator based in Pemba.

Generic professional competencies

• At least 2 years of experience from working as a HR Coordinator in a humanitarian context;
• Excellent English language skills, both written and verbal;
• Excellent Portuguese language skills, both written and verbal;
• Good knowledge of governance and administrative structures in Mozambique;
• Good knowledge of Mozambique labor legislation and policies related to NGO work in the country;
• Strong inter-personal skills, working well both in teams and independently;
• Excellent team management skills;
• Able to work under pressure and good at timely decision making;
• Excellent computer proficiency (Microsoft package).

Context/ Specific skills, knowledge and experience

• Knowledge of Pemba displacement context is an asset;
• Experience of start-up context.

Generic Responsibilities

• Implement the company’s systems and procedures at area level
• Ensure adherence to the company policies, handbooks, guidelines and donor requirements 3. Prepare and submit reports and analysis
• Support line managers in procedures and, if required, support team trainings Function specific responsibilities, please adapt and select the relevant:
• Help develop and implement HR administrative systems and procedures
• Ensure adherence to the company policies and the national labor law in all processes and procedures
• Advise on personnel conflicts/processes where relevant
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc. 9. Coordinate with relevant partners, suppliers, authorities, lawyers etc.
• Ensure accuracy of staff salaries
• Ensure that staff records in all offices in the area are up to date and filed appropriately, in compliance with the company data protection obligations.

Specific responsibilities

• Assist HR Manager in recruitment of national positions and induction of new and replacement staff as the organisation scales up and prepares to introduce additional core competencies/ programmes or as staff turnover;
• Work with relevant technical staff to edit job descriptions when needed;
• Advertise jobs internally and externally;
• Handle logistical arrangements for candidate interviews and prepare interview schedules,
• Support HR department with the roll-out of the company Induction package and the company Way, for all staff;
• Ensure all relevant national staff understand processes and procedures to ensure Duty of Care for all staff;
• Ensure all International staff visas are valid, recorded and monitored;
• Support the HR Manager in rolling out additional measures for the Prevention of Sexual Exploitation and Abuse (PSEA);
• Archive the company employees’ files, ensuring data protection in compliance with the company archiving guidelines;
• Make monthly updates to staff contact list;
• Work to promote gender equality in the organisation, including through careful research of obstacles to female staff recruitment, retention and promotion, in the Mozambique context;
• Coordinate with finance department every month to ensure timely and accurate payroll.

How to Apply

Interested candidates should send the updated Curriculum Vitae in English to recruit@epmanagementconsult.com

Duration and type of contract: 6 months