Grant Finance Manager Full-Time

Purpose of the position:

The Grant Finance Manager (GFM) is responsible for the financial, compliance and risk management of the OFDA funded project to support the most vulnerable populations in the targeted areas of Mozambique affected by cyclone Idai and Kenneth.

The GFM will lead financial management of the grant supporting the accomplishment of the grant’s objectives as outlined in the proposal. This position has principal responsibility for the representation financial reports of the project to the donor, consortium leadership, World Vision SLT and other key stakeholders. Other key responsibilities include budget monitoring and control, sub-grantee management, including ensuring their timely financial reporting, funding and cash flow management, audit facilitation, grant documentation reviews and finance policy implementation.

World Vision is priming this award therefore the position will require consortium financial management of 5 partners including building an open and working relationship within the partnership finance persons. This means that the GFM will be the overseer of the consortium finance sector, ensuring adherence to budget, applicable policies and donor regulations, and financial reporting timeframes. As the consortium finance lead, he/she will liaise with critical grant stakeholders in liaison with the Grant Manager and Programs Officer assigned to the grant.

S/He will be responsible for:

• Providing strategic financial leadership and oversight to the OFDA project.
• Ensuring appropriate collaboration between OFDA partners for budgetary control and finance reporting.
• Preparing donor finance reports.
• Consolidating partner finance reports to ensure completeness of consortium finance report.
• Ensuring consortium sub-awardees receive their funding timely to facilitate timely implementation of their activities.
• Preparing monthly variance reports to track budget implementation and achieve adequate budget control.
• Supervise and implement partner support and compliance visits.
• Manage systems policies and procedures that provide appropriate level of security and control of grants assets and other resources.
• Conduct financial management and risk assessment of sub-recipients, capacity building, budget review and monitoring of their financial performance.
• Capacity building to finance persons within the consortium.
• Grant finance technical advice to the Project Manager and consortium leaders.
• Ensuring consortium compliance and facilitate audit implementation.

The GFM of OFDA reports to the World Vision, Southern Africa Floods & Cyclone Emergency Response (SAFCER) Finance Director.

Major responsibilities:

Leadership:

• Demonstrate World Vision’s core values, vision and mission;
• Build a team of highly committed and competent consortium finance staff, ensuring cooperation and coordination among finance staff within the Project. Mentor, coach and provide opportunities for the professional growth of staff that directly report to this position;
• Create a learning environment in which finance staff within the assigned project regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact;
• Ensure that staff understand and follow the Donor regulations and WVI Finance Policy, and that sub-awardees follow their internal policies and donor regulations.

Compliance and Budget Management:

• Ensure consortium financial reporting according to agreed reporting timelines, including compliance by sub-awardees;
• Lead consortium budget monitoring and control ensuring the project is completed within budget;
• Supervise implementation of partner support visits and compliance checks;
• Liaise with WVI partnership stakeholders for grant financial reporting;
• Review grant financial and contractual documents for compliance with applicable policy controls;
• Review and approval of grant finance documents;
• Preparing grant cash forecasts and cash flows;
• Maintenance of up-to-date partner balance sheet accounts;
• Reviewing grant expenses ensuring that costs charged to the grant are allocable, allowable and reasonable;
• Ensure adequate record keeping and management.

Staff Supervision and Management:

• Supervise a team of lead partner finance persons and financial supervision of partner finance personnel assigned to the grant;
• Identify capacity gaps within the consortium finance team, develop and implement capacity-building plans, monitoring progress thereafter;
• Conduct regular finance meetings for the consortium finance team to ensure coordination and successful consortium financial performance;
• Conduct finance-for-non-finance members training of the grant staff to ensure adequate grant finance capacity, especially for grant team leaders.

Risk Management:

• Maintain a grant risk register and share with grant leads on a regular basis;
• Ensure grant compliance with donor regulations, government laws and WVI policies;
• Adequately account and monitor assets bought by the grant including their treatment at the end of the grant;
• Supervise 100% completion of LDRs by the grant staff on a monthly basis;
• Review grant procurement contracts ensuring full compliance to avoid questioned costs;
• Review adequacy of and adherence to internal controls by the grant staff;
• Assess risk levels of partner organizations and implement plans to manage the identified risks.

Funding/Income Management:

• Liaise with WVI partnership office for timely and full commitment of funds as per agreed cash planning.
• Supervise cash forecasting by partner organizations, consolidating their input into one grant cash forecasting for sharing with the support office.
• Managing partner funding ensuring they have adequate resources for grant implementation.

Knowledge, Skills & Abilities:

• Bachelor’s degree in Accounting/Finance.
• Relevant professional experience in financial management of consortium grants.
• Demonstrated understanding of the NGO sector, public sector accounting.
• 3-5 years of experience focused in the management of grants finance.
• Previous experience managing grant finance for international assistance programs and familiarity with requirements, preferably OFDA-USAID policies and regulations (required).
• Experience in leading consortium finance, OFDA/USAID Financial reporting and compliance.
• Demonstrated high proficiency levels of computerized accounting systems preferably Sun Systems.
• Excellent analytical and problem solving skills.
• Ability to present information clearly and concisely in writing or verbally, with excellent written and spoken English.
• Ability to negotiate and influence, able to challenge and question.
• Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources.
• Commitment to World Vision Core Values and Mission statement.
• Membership to a professional accounting body an added advantage.
• Grant Finance Management certification, especially US Cash Grant Management.
• Excellent analytical/problem-solving skills and detail-orientation.
• Excellent computer skills, familiarity with SunSystems, MS Word, Lotus Notes, MS Excel, MS Teams and Power Point would be an added advantage.

Preferred Skills, Knowledge and Experience:

• Master’s degree in Finance, MBA or related field.
• ACCA, CIMA, CPA, or equivalent professional body an added advantage.
• Proactive with a positive outlook and willingness to embrace change.
• Ability to work using own initiative, but knowing when to consult.
• Relevant experience of the operations and processes of NGOs including financial accounting processes and controls.
• Portuguese, an added advantage.

Work Environment/Travel:

• The position requires ability and willingness to travel domestically up to 10% of the time.