Fleet Assistant Full-Time

IOM is seeking for a Fleet Assistant based in Pemba. (Reference No. : SVN/MZ10/2022/003)

Responsibilities and Accountabilities

• In coordination with other IOM G4 Fleet assistant, support in organizing, monitoring, and supervising the day-to-day Logistics and Fleet Management activities for field missions, in accordance with IOM rules, regulations and procedures focusing to achieve the following results:
• Support in preparation of daily and weekly transport movement plans for adequate use or boats, cars, trucks, and airplanes;
• Organize, and monitor the correct use of IOM boat, including;
• Prepare weekly plan for the use of the boat (in coordination with PMs and IOM Focal Points) and monitor all Boat movements;
• Issue trip manifests to INAMAR and collect all signed MSCR from Program for filling;
• Monitor fuel for boat by issuing PRFs and ensuring collection and delivery fuel Stations in coordination with Boat Crew. Prepare monthly fuel consumption report for the boat, prepare RFP, and follow up with finance to have the payments released timely;
• Coordinate timely boat maintenance and repair (including procuring boat consumables and spare parts);
• Verify boat cleanliness and safety (including procuring boat cleaning agent and other relevant safety material in coordination with the Security officer);
• Liaise with potential United Nations partners interested in the use of the boat, including preparing all the needed documentation;
• Perform timely payment of all rented trucks for transport of goods for the different units;
• Perform timely booking of UNHAS flights for all IOM Units;
• File properly and timely all documentation related to the fleet;
• Support implementation of the operational plans focusing on achievement of full compliance of logistics and procurement with IOM rules, regulations, policies, and strategies;
• Perform other duties as may be assigned by direct reports (supervisor).

Required Qualifications and Experience

Education

• Bachelor’s degree in relevant academic background preferable in Maritime Navigation, Marine Machinery Engineering, or other relevant related field with
  at least 2 (two) year of relevant experience;
• Completed High School degree with at least 4 (four) years in relevant work experience.

Experience

• Good Knowledge Logistics and Operations (road and maritime);
• Ability to prepare clear and concise reports and interpret source information and data;
• High level of computer literacy (MS-Office).

Languages

• Fluency in English and Portuguese both written and spoken is required.

How to apply:

Interested candidates are invited to submit their applications in ENGLISH, with:

• Cover letter clearly specify suitability and availability date;
• Detailed curriculum vitae, including skype user ID, phone number, historical salary and minimum three referees (preferably former direct supervisors).

Please submit your application by email to iommzbvacancies@iom.int , indicating your name and the reference code above [Name, SVN/MZ10/2022/003 – Fleet Assistant] as subject. The deadline for applications is 07 February 2022.