Finance Assistant Full-Time

The International Organization for Migration is hiring a Finance Assistant (REISSUED), for Pemba.

Responsibilities

• Perform housekeeping and maintenance of records in PRISM-Finance accounting system complying with RAS requirements. Take lead in clearing and maintaining the control accounts in the PRISM-FI system periodically;
• Ensure that documents received from third parties (suppliers, partners, etc) meet the minimal quality parameters of authenticity, completeness, relevance and ensure compliance with organization rules and procedural requirements and the budget availability, in coordination with RMO, before the payment is made and ensure that entries    in PRISM in a timely manner and proper coding is used according to IOM’s rules and regulations;
• Receive and verify all invoices, settlements, and financial reports; prepare the payment request form when it necessary for implementing partners. Prepare SOP and briefing notes, if necessary, for the implementing partners for smooth and transparent accounting towards IOM funding and assistance. Ensuring that:

1. Claims are valid, specifically that services/goods have been     rendered/received, except for advance payments;
2. RFP and supporting documents are complete, valid, and approved;
3. Values are accurate and missing information, if any, are obtained from concerned units or staff members;
4. Account code(s) and/or WBS are accurately assigned.

•  Maintain adequate bank balances whilst coordinating for timely replenishment through Mission Funding Requests;
• Assist RMO in compiling the responses for periodic checklist reviews by RAS and provide input and implementing the preventing measures for reducing/eliminating RAS concerns regarding the maintenance of PRISM-FI of IOM Mozambique;
• Act as OIC in National Finance Officer absence, and support finance team members to ensure complete, timely and smooth operations of unit’s functions;
• Assist SRMO & RMO in preparation for Audits and coordinate the compilation of required documentation and information for the audit purposes;
• Support the RMO in regularly assessing the internal control environment on Treasury and compliance with FMRP provisions and requirements;
• Monitor and follow-upon the timely submission of TEC, RFP liquidation, and documents for advance payment clearing;
• Maintain and oversee the organized and systematic filing of RFPs/documents monthly;
• Attend to payment inquiries and reconcile supplier/vendor accounts, as necessary;
• Perform monthly reconciliation of the books which includes bank reconciliation supervision, review, follow-up and/or coordinate old outstanding vendor items with concerned staff/unit. This includes ensuring the recording of monthly amortization, adjusting/reclassifying entries, and review/clear general ledger suspense accounts;
• Perform such other duties that may be assigned.

Required Qualifications and Experience

Education

• University degree from an accredited academic institution, preferably in Accounting or Business Administration with minimum 3 (three) years relevant work experience;
• Completed High School degree with at least 5 (five) years in relevant work experience with professional certification.

Experience

• Good knowledge of and experience in financial management, accounting and administration Experience in audit an advantage;
• Supervisory experience is desirable.

Skills

• Have professional certification from a recognized accreditation body in certified public accountant/CPA or certified management account/CMA or chartered accountant/CA;
• Sound knowledge of accounting systems and/or SAP;
• Ability to prepare clear and concise reports and to analyses and interpret source information and data;
• High level of computer literacy is required (MS office, specifically Excel);
• Good analytical and problem-solving skills;
• Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking;
• Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
• Ability to undertake duty travel for providing technical supports and offer guidance to the field sub‐offices on matters related to accounting system (PRISM) and finance administrative, and efficient resource management matters.

Languages

• Fluency in English and Portuguese both written and spoken is required.

How to apply

Interested candidates are invited to submit their applications in ENGLISH, with:

a)Cover letter, clearly specify suitability and availability date;
b) Detailed curriculum vitae, including skype user ID, phone number, historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application by email to iommzbvacancies@iom.int , indicating your name and the reference code above [Name, SVN/MZ10/2022/020 – Finance Assistant-(REISSUED)] as subject. The deadline for applications is 09 August 2022.