Executive PA A2 Full-Time

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Description (Roles and Responsibilities)

Main Purpose of Job

Efficiently and effectively manage the High Commissioner‘s business life and engagements in liaison with internal and external stakeholders, enabling successful delivery of the mission’s objectives.

Main Duties and Responsibilities

• Diary management, logistics and administrative tasks;
• Channel incoming correspondence to relevant teams, and ensure appropriate registry/filing Coordinating travel and visits on behalf of the High Commissioner;
• Budget holder for post travel;
• Support Deputy High Commissioner on Crisis Management Planning;
• Support the wider teams on internal and external events.

Essential qualifications, skills and experience

• Min. 2 years’ experience as an executive assistant or personal assistant;
• Excellent organisational skills;
• Fluent in English and Portuguese (both written and oral);
• Attention to detail;
• Good capacity for building work relationships and communication networks;
• Good knowledge of IT(Microsoft Word, Excel, Powerpoint, Outlook), internet, and managing digital data;
• Highly responsible, integrity, honest, and the ability to maintain strict confidentiality;
• Punctual;
• Ability to quickly learn, adapt and be flexible;
• Problem solving skills and solution focused;
• Confidence to respectfully speak up and offer advice or guidance;
• Experience of planning travels and events;
• Experience / basic knowledge of budgeting and forecasting.

Desirable qualifications, skills and experience

• Experience of working in a similar organisation;
• Experience of engaging with senior government officials;
• Over 5 years’ experience as an executive assistant or personal assistant.

Required competencies

• Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):

• Finance and management courses as required;
• There will also be opportunities for job shadowing and mentoring in the Africa network.

Additional information

• Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position;
• Employees recruited locally by the British High Commission in Maputo are subject to the Terms and Conditions of Service according to local employment law in Mozambique;
• All applicants must be legally able to work in Mozambique with the correct visa/status or work permit;
• Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount;
• Reference and security clearances checks will be conducted;
• Any questions you may have about this position will be answered during the interview, should you be invited;
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
• Successful candidates not resident in Mozambique will be personally liable for costs and arrangements to relocate;
• Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted;
• The British High Commission will never ask you to pay a fee or money to apply for a position.