Log In
Sign Up
The World Bank Group is hiring a E T Temporary – Team Assistant, based in Maputo.
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
Duties/ Accountabilities
Administration
- Supports the CD on organization of the calendar, schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group coordinating with the Executive Assistant, WB colleagues and the Client as neede;
- Together with the receptionist manages the World Bank Country office general email used to transmit letters from the government and other stakeholders;
- Supports the activities of the DC bases SOO to ensure alignment in the shared activities such as monitoring of the CMU’s pipeline; review of documentation that needs attention of the CD;
- Ensures that decision meetings chaired by the CD contain all relevant information to facilitate smooth preparation for meetings;
- Liaises with the ACS in the other countries with respect to the organization of meetings for the CD – under the guidance of the Executive Assistant;
- Work regularly and substantially in more than one language, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and other languages, etc;
- Incorporates agreed comments into documents, making full use of shared drives and software capabilities;
- Coordinate schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group;
- Ensures that all correspondence sent to the CD is appropriately filed;
- Assist in preparations and logistical planning for CD events – – under the guidance of the Executive Assistant.
System Knowledge
- Excellent knowledge of Word, Excel and PowerPoint;
- Travel system;
- WB Docs Filing;
Team Work & Collaboration
Each ACS Staff to lead of the following tasks;
- Streamlining processes;
- Championing on implementation of the “How we work in the CMU” document;
- ACS staff led training;
- Team Building activities;
- Monitoring progress on new ToRs;
- Gathering and collating information;
- Organizing training/staff retreats.
Selection Criteria
Minimum Education;
- Under-graduate degree with 2 years of experience, or equivalent combination of education and experience.
Competencies
- Technology and systems knowledge – Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to -date knowledge and skills as technology.
- Project and task management – Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
- Institutional policies, processes, and procedures – Demonstrates knowledge of own department’s programs and products, knows key players, understands own role. Displays understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
- Versatility and adaptability – Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
- Client Orientation – Exhibits positive and professional client service attitude; is able to understand clients’ needs and complete them professionally.
- Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed- upon results, and has the personal organization to do so.
- Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
- Knowledge, Learning and Communication – Has good knowledge of official unit’s language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
- Business Judgment and Analytical Decision Making – Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.
Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments.
Application Process
Link:
Location: Maputo