Associate Supply Officer Temporary

The United Nations High Commissioner for Refugees, UNHCR, is hiring an Associate Suply Officer for Nampula.

Objective

UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people. We work to ensure that everybody has the right to seek asylum and find safe refuge, having fled violence, persecution, war or disaster at home. Since 1950, we have faced multiple crises on multiple continents, and provided vital assistance to refugees, asylum-seekers, internally displaced and stateless people, many of whom have nobody left to turn to. We help to save lives and build better futures for millions forced from home.

Responsabilities

• Prepare plans for delivery of relief items according to operational needs;
•  Apply UNHCR’s procurement strategy when planning for purchase of important com-modities and services;
• Through regular physical verification of Property, Plant and Equipment (PPE) establish their status, propose old and obsolete PPE for disposal and plan for the arrival of re-placement items;

Operational Support:

•  Contributing within the Multifunctional team to Identify partners, in particular for supply chain projects, based on objectives, priorities, strengths and resources of the partner and/or contractor, according to criteria consistent with UNHCR rules and regulations;
•  Resolve difficulties in the local supply chain by finding solutions to problems and bot-tlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain;
•  Ensure timely customs clearance of consignments, and manage storage of goods ac-cording to “best practices” and UNHCR rules and regulations;
•  Maintain an efficient system for the release, distribution and redeployment of goods;
•  Coordinate transportation and distribution of relief items;
•  Maintain accurate and comprehensive records on logistical activities and provide time-ly reports and updates both periodically and on request;
•  Coordinate activities of implementing partners and/or contractors performing supply re-lated activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures;
•  Through regular physical verification of PPE establish their status;
•  Propose old and obsolete PPE for disposal and plan for arrival of replacement items.

Infrastructure Support:

•  Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order;
•  Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Commit-tee on Contracts;
•  Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence;
•  Monitor the manufacture/transport of ordered goods to ensure timely delivery;
•  Analyse matters relating to procurement activities, and deliver information on all pro-curement activities within area of responsibility;
• Provide guidance and advice on UN-HCR procurement policies and procedures to support and assist requesting sections;
•  Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking of new PPE, and organisation of the physical veri-fication of PPE;
•  Ensure that PPE agreements are properly issued and signed;
•  Ensure proper preparation of disposal forms and cases for the Asset Management Board;
•  Organise the disposal of PPE, according to Asset Management Board decisions;
•  Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested;
•  Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance pro-cess.

Business Support:

• Analyse the existing infrastructure and ensure that it is optimally aligned with the oper-ational needs;
•  Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined. Monitor the project implementation and report on progress;
•  Monitor the quality and accuracy of supply chain related data in relevant business sys-tems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making;
•  Disseminate, promote commitment to and monitor compliance with UNHCR’s global policies, standards and guidance on supply chain management;
•  Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.

Eligibility criteria

Age: 27 – 80

Requirements

• 3 years of experience in relevant professional job experience preferable in public procurement. Computer literate; proficiency in MS Office applications (Word, Excel, Power Point, Access, etc) and Internet browsing.

Area of expertise

• Administration, Business management, Procurement and contracting.

Languages

• English, Level: Fluent, Required Portuguese, Level: Working knowledge, Required.

Required education level

• Bachelor degree or equivalent in Business Administration, Marketing, Engineering, Logistics, Mathematics or related field.

Competencies and values

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
•  Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;
•  Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment;
•  Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
•  Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
•  Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;
•  Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary;
•  Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

How to Apply

Link: https://bityli.com/tmLzK