Assistant Grants Accountant Full-Time

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Dimensions of the role

The post holder reports to the Country Finance Manager and is responsible for all Plan Mozambique Grants in terms of  cash and budget management,  financial controlling,  reporting and analysis, field visits and community capacity building, and audit of grants as per donor requirements.

Accountabilities

Funding systems and process management (50%)

Role and accountabilities

1. Ensure BD Department compliance to funding approval process and procedures of all 3 stages, including amendments of the Funding Approval Document (FAD)

• Implement the compliance procedures related to FAD system, ensuring all FADs correspond with the actual stage of the project proposal/grant is at and are up to date and accurate in terms of finances, risk and RACI;
• Update periodically and circulate with relevant programme and Finance teams the FAD tracker;
• Assist with the preparation and review of contracts of donor/grant agreements, particularly verifying the donor terms and conditions are aligned with Plan policies, procedures and guidelines and FADs;
• Participate and document grants start up meetings and processes.

2. Ensure BD Department adherence to fund and grants management guidelines and timely uploading of all project proposals/ grants to the online tracker (GMPT) and internal bid tracker

• Update GMPT tracker on monthly basis;
• Coordinate with Programme and Finance team for relevant information as per needs;
• Maintain and update on monthly basis grant reporting deadlines and communicate periodically with relevant Programme and Finance teams for timely submission of programmatic and financial grant reports;
• Feed information bi-weekly on current status of pending and approved project proposals/ grants for the internal bid tracker and verify the information provided is consistent with other BD Department trackers;
• Prepare and update other trackers when required (i.e. COVDI-19 funding tracker);
• Prepare presentation and reports on data/information analysis when required on funding position (i.e. summary funding analysis per sectors, donor type etc.)

3. Ensure BD Department quality information management through regular maintenance of  physical and electronic files relevant to project proposals/ grant files

• Regular maintenance of project proposals/ grants files with key relevant information on all FADs stages;
• Update internal Plan documents when required and other tools including preparation of BD department documents and files for internal and external audits;
• Promotes and abides by internal policies and procedures including but not limited to:  Child Protection Policy; Code of Conduct; mandatory reporting responsibility;
• A part of Country Office Finance Department and will perform other complimenting Finance duties as assigned by supervisor;
• Any other task that may be assigned.

1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationaships

Internal – High level of relationship

• Direct report to Finance Manager
• Direct contact with Program Area Senior Accountants, and Senior Finance Accountant

External – High level of relationship

• Implementing Partners
• Head of departments – Local government authorities

Medium level of relationship

• Contacts with donors during donor visits
• NO representatives during PA visits

Technical expertise, skills and knowledge

Essential

• Bachelor’s Degree in Accounting;
• 2 years’ experience in a similar role working in a computerized accounting office in an NGO set up;
• Strong Analytical skills;
• Ability to work well with others under deadline situations and respond to changes in priorities;
• Ability to interpret and work accordance with laid down procedures;
• Excellent interpersonal skills;
• Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, word, internet

Desirable

• Knowledge of using SAP

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

5. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
6. Builds constructive relationships across Plan International to support our shared goals.
7. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
8. Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

The position entails office work (100%), with a computer and desk

LEVEL OF CONTACT WITH CHILDREN

Low contact: No contact or very low frequency of interaction

Annual remuneration –

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.

As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.