Assistant Administration Officer (ADO) Full-Time

Good Neighbors Mozambique is looking for an Assistant Administration Officer to be based in Pemba, Cabo Delgado Province.

Description

Good Neighbors is an international humanitarian development NGO founded in Korea in 1991. It was granted General Consultative Status from United Nation Economic and Social Council (UN ECOSOC).

To make the world a place without hunger, where people live together in harmony, we work in 46 countries with our focus on community development to protect children’s rights and encourage the self-reliance of communities. We not only provide humanitarian assistance to North Korea but conduct emergency relief activities throughout the globe in need of a help.

Following its strategic direction, Good Neighbors Mozambique (GNMOZ) works in partnership with the government and other partners to ensure that the Health of Internally Displaced People (IDPs) in Cebo Delgado is protected.

Good Neighbors Mozambique has secured funds in partnership with its counterpart Good Neighbors Japan through Japan Platform JPF for a project called: Protect the health of internally displaced persons in Cebo Delgado, Mozambique, by improving the deteriorating water sanitation environment through the construction of water sanitation facilities and the distribution of sanitary supplies.

Job description

Reporting to: Project Manager

Purpose of the position

The position holder will act as the point of contact for all employees for administrative support. The successful candidate will track, manage and maintain an inventory of organization assets. He /She will coordinate international travel using an online platform ensuring cost effectiveness and efficiency. The position holder will be responsible for the control incoming and outgoing correspondence and documents, coordinating the administrative, financial and logistics activities of the unit, organizing the files and managing information.

Major Responsibilities:

• Asset Management;
• Track and maintain an updated assets register;
• Track and provide a monthly a report on cost analysis for all staff travel and accommodation;
• Office administration;
• Procurement activities;
• Coordinate and maintain updated records to ensure proper management of leased property;
• Oversee the management of services providers including office courier, stationery, transport and conferencing.

To qualify as AD Assistant you need

• Education: Be a qualified individual with education/Knowledge/Technical Skills and Experience;
• Technical Education Medium in Business Administration/Management, Office Management or a related study;
• Years of experience:  Minimum 3 years of professional experience in administration and office management, Experience with start-up of an office;
• Demonstrated experience and commitment to working with vulnerable communities;
• Working experience at least 1 out of 4 years with UN or other international development organization is an asset;
• Competencies: Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills. Demonstrated experience managing organization assets;
• Must have good written and verbal communication skills;
• Demonstrates good time management skills and able to prioritize;
• Comfortable in a fast-paced environment with multiple tasks and projects at hand;
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must Self-directed and able to work without supervision.

Required

• Professionally fluent in English and Portuguese, both;
• Expected start date: 01 December 2021.

How to apply:

Qualified candidates are requested to submit a resume, cover letter and other relevant documents through the moz.ad.gni@goodneighbors.org

Interested candidates should indicate ability and availability.

GNI is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

GNI has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the project, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

GNI also adheres to strict child safeguarding principles. The selected candidate will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a fixed term project or individual contract will not be considered “permanent staff members” and will not be entitled to benefits provided therein.