Finance Technical Assistant Full-Time

Job Description

Generic Responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work-and Professional Development Plan.

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist with the implementation of the support function portfolio according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for improvement of the support function.

Responsibilities

Specific Responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Record all cash movements and undertake periodic cash counts.
• Assist in bank accounts and cashboxes reconciliations.
• Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the finance officer.
• Prepare and arrange for bank withdrawals and transfers and present for verification.
• Verify all invoices, vouchers and receipts and supporting documents and enter in the system as appropriate on daily basis.
• Maintain proper filling system for all financial, audit and accounting documents.
• Prepare the audit sample documents and verify it.
• Making copies and scanning of all vouchers and the support documents.
• Work closely with Audit and compliance departments to verify the files during the Audit exercise and retrieve the files from the storage.
• Work with the audit team during the exercise and provide the necessary support required.
• Performing any other duty assigned by the line manager.

Qualifications

• Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

• Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Bachelor’s degree in finance, accounting, economics or related field.
• Minimum of 2 years’ experience.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile.
• Good knowledge in Microsoft Excel, Word, and PowerPoint.
• Knowledge in English, both written and verbal.

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Experience from humanitarian sector or other relevant background.
• Candidates originally from Cabo Delgado are strongly encouraged to apply.
• Knowledge of the Cabo Delgado languages: Emacua, Kimuani, Makonde e Suwaili.
• Behavioural competencies.
• Handling insecure environments.
• Managing resources to optimize results.
• Empowering and building trust.
• Managing performance and development.
• Planning and delivering results.
• Analysing.
• Performance Management.

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description.
• The individual Work- and Professional Development Plan.
• The Competency Framework.

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

• The Job Description.
• The Work and Development Plan.
• The Mid-term/End-of-trial Period Performance Review Template.
• The End-term Performance Review Template.
• The NRC Competency Framework.
• NRC encourages applications from.
• Candidates originally from Cabo Delgado, especially women.