Finance & Support Service Director – SAFCER Full-Time

Purpose of position:

On 14 March 2019, Tropical Cyclone Idai made landfall near Mozambique Beira City, leaving devastating loss of life and large-scale destruction of assets and infrastructure in its wake. In the following days, some entire villages were submerged as flood waters rose across the central region of the country in the provinces of Sofala, Zambezia, and Manica. An estimated 1.85 million people have been affected by the cyclone and the subsequent floods within the three provinces.

World Vision has established an Emergency Management Structure based in Beira (Sofala Province) for the Mozambique response in order to effectively coordinate efforts across multiple levels of the organization and through the UN Cluster system. The Mozambique Response Plan aims to reach 150,000 affected people through the provision of support in the following sectors: WASH, Child Protection, Health and Nutrition, Food and NFIs, Livelihoods, Protection and Education.

The Finance & Support Services Director is responsible for providing leadership with budget preparation, financial systems set up, monitoring and reporting and maintaining relationships with key stakeholders (internal, government, UN, donors and Non Governmental Organizations (NGOs) for the critical duration of the response. Provides overall leadership, oversight and management support for all aspects of financial management for the Response. This position is part of the Senior Management/Leadership Team of the Response, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data and developing financial strategy that best

serves the National Office (NO) strategic and program objectives. The Finance and Suport Services Director will be supporting the Response as for Malawi´s, Zimbabwe´s.

Key responsibilities:

• Develop and align the Finance Strategy with that of the NO and RO, translate the objectives to the Field functions;
• Develop synergies, open communication, cooperation between Finance, Admin and ICT functions;
• Ensure Cooperation between Finance, Admin, ICT and other departments such as Operations, Programs, Procurement/Logistics, etc;
• Integration and efficient management of operations and services of Finance, Administration and ICT in compliance with NO and Response policies & procedures;
• Contribute to development of Response policy and procedures related to Finance, Administration, Procurement and ICT functions;
• Provide Financial Analysis and Projections to Response Leadership for all SAFCER countries (including Pooled PNS allocations);
• Ensure that Budgets, Procurement Plans of projects/grants, My PBAS , SUNSYSTEMS codes are in place;
• Ensure there is proper treasury, cash management, working Capital management, Asset Management and cash flows processes are in place;
• Ensure proper monitoring of financial resources expenditures against budget is done on a regularly basis;
• Ensure financial systems are established/maintained to comply with appropriate policies of WVI and government;
• Ensure that quality financial reporting is completed, deadlines are met and submission are on time;
• Work Closely with Operations Department to ensure proper planning and spending of the projects;
• Work Closely with Programs Department to ensure all new proposals are fully and properly budgeted;
• Limited risk audit rating in the Response Office and projects;
• Timely submission of financial reports to Operations;
• Ensure Budget Monitoring and Spend Analysis is done on a monthly basis to aid Leaderhship in decision-making;
• Ensures grants reporting; monthly, quarterly and end of grants are done on time;
• Ensure grants compliance and audits are done as per grant agreements;
• Ensure Local partners at the field level are in compliance with grant agreements and regulations;
• Ensure donor and support office queries are responded on time.
• Ensure proper administration of services requirements such as asset care, front desk administration, telephone services, tickets/visa processing, visitor relations, and other office/teamhouse administrative concerns are achieved;
• Ensures efficient asset management & usage of all assets is done at all locations, they are properly maintained, verified and updated in the records on a regular basis;
• Ensures there is effective controls, maintenance and repair of all assets, vehicles, motorbikes etc;
• Ensure proper Fleet Management working closely with Administration and Fleet Manager;
• Ensure there 100% connectivity in Beira and Field Offices and team houses;
• Ensures that Staff Adhere to the ICT policies and procedures.

Knowledge, skills & abilities:

• University degree in Finance, Accounting, or Business/ Commerce;
• Professional certification (e.g., CPA or CA) preferred;
• At least 8 years of finance/accounting experience required with 5 years senior management experience;
• Knowledge and experience in non-profit accounting and government grants accounting, reporting and auditing;
• Demonstrates and maintains a current working knowledge of Generally Accepted Accounting Principles (GAAP);
• Knowledge and experience with SunSystems extremely helpful. Knowledge of budget requirements and regulations of major donors including the United States, Canada, the EU, Australia and UN agencies;
• Empirical knowledge of emergency program financial management;
• Familiarity with humanitarian codes, principles and practice;
• Experience making presentations, and preparing & leading conferences & workshops to various size of groups;
• Experience developing staff by assessing development needs, coaching and mentoring staff, and identifying, developing, and delivering training. Ability to lead a geographically dispersed team of finance professionals;
• Experience of treasury activities establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred;
• Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

Preferred Skills, Knowledge and Experience:

• Demonstrates knowledge of quantitative analysis/statistics, planning, budgeting, cost allocation methodology, forecasting and modeling, and an understanding of accounting theory and standards;
• Knowledge and capacity to foster development of a common vision. Identifies a path to meet strategic goals by developing short- and long-range plans. Exhibits leadership in integrating planning efforts across work units and in support;
• of broader organizational objectives;
• Excellent abilities to use & learn computer software programs including Excel, Lotus Notes, PowerPoint and various financial applications;
• Ability to effectively work as part of a geographically dispersed team of peers and stakeholders comprised of highly mobile professionals;
• Language skills: fluent in Portuguese would be of advantage

Work Environment/Travel:

• The position requires ability and willingness to travel domestically and internationally up to 20 % of the time.