Finance and Admin Manager Full-Time

Summary

IsraAID is looking for an Administration and Finance Manager for the organization’s Emergency and Recovery Response in Mozambique to be based in Beira, Sofala Province with frequent travel to the affected districts. This position is an exciting opportunity to get hands-on experience in a non-profit project management and support on practical stages of humanitarian implementation. The ideal candidate will combine experience in humanitarian aid and logistics.

Context

IsraAID is a non-profit, non-governmental and apolitical humanitarian aid agency dedicated to supporting populations in crisis around the world, Founded in 2001. As of 2017, the organization has responded to crises in 42 countries and has operations span across 17 countries and a wide number of different sectors of expertise from both the humanitarian aid and international development arenas.

With some 1.85 million people directly affected by Cyclone Idai’s destructive path, International Organizations are calling this “massive disaster” the worst weather-related crisis to have ever hit the southern hemisphere. The cyclone ravaged Mozambique, Zimbabwe, and Malawi, beginning on 14thMarch 2019. At least 750 are dead across the region, although the number is feared to be higher.

IsraAID’s Emergency Response Team arrived on March 23rd and began conducting a needs assessment in partnership with the Government of Mozambique, International NGOs, and local partners. At least 130,000 were living in shelters across 136 sites; schools were repurposed as shelters, with many children unable to attend classes. Today, hundreds of thousands of people are still suffering due to a paralyzing loss of crops and livestock, overwhelming damage to buildings and key infrastructure, and thousands of vulnerable communities left without support, including traumatized children separated from their parents.

Duties and specific responsibilities

Budgeting and Planning

• Oversee budgetary planning and cost management, including preparation of budgets in collaboration with the Country Director and program staff, and IsraAID HQ;
• Ensure adherence to the annual budget of the country program and specific donor budgets;
• Present & facilitate review of actual to budget expenditures with Country Director, Program Director and Program Managers;
• Provide recommendations for budget realignments as required.

Control and Monitoring

• Ensure adherence to finance policies, systems and procedures;
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
• Maintains the organizations system of accounts ensuring all accounting data is updated, reconciled and fully supported;
• Support internal and external audit procedures.

Cash and Transaction Management

• Manage the organization’s cash flows, prepare regular pipelines;
• Oversee preparation and execution of bank orders as needed and oversee transactions;
• Ensure timely payment of financial obligations;
• Support payroll functions to ensure that employees and service providers are paid in a timely and accurate manner;
• Issue invoices and receipts to donors and other stakeholders;
• Ensures maintenance of accurate records of financial transactions of the country office in order to monitor financial status of all project activities;
• Administer petty cash and keep appropriate financial records.

Reporting

• Provide accurate and timely reporting on the financial activity of projects and country to HQ,
  donors, government

Office Administration

• Manage the administration department budget – Support monitoring of the flow of money within
  proposed budget;
• Manage organizational debit cards – Monitoring balance and bookkeeping;
• Manage reimbursements to employees and volunteers;
• Maintains national staff personnel files ensuring compliance with national laws and IsraAID policies;
• Draft relevant administrative memos and letters;
• Supports ensuring that staff uphold IsraAID Child Protection and Gender policies and Code of Conduct and behave professionally during and outside of hours of work;
• Carry out any other tasks deemed necessary for the mission by management;
• Prepare reports and materials for Board and Committee meetings, as needed.

Staff Management and Support

• Take demonstrable initiative in the coaching, training, and professional development of the IsraAID staff, volunteers and partners on financial procedures;
• Oversee the recruitment and selection of qualified finance, administrative staff;
• Maintain open lines of communications with HQ Finance Department to ensure finance activities and objectives are communicated;
• Maintain in-depth relations with all members of the team through demonstrated business judgment
  combined with an ability to work as a team player

Qualifications and functional competencies:

• Higher education (Diploma) in finance, accounting or other relevant field plus at least 3 years’ professional experience in working with CBOs, LNGOs or INGOs in finance role;
• Knowledge of administrative practice;
• Knowledge of Mozambique finance regulations;
• Knowledge of Mozambique Labour Law;
• Good organizational, and time management skills;
• Ability to work in a pressured work environment with frequent critical deadlines;
• Logical and methodical organizational skills;
• Interacts effectively with program and finance staff;
• Consistently approaches work with energy and a positive, constructive attitude;
• Builds strong relationships with colleagues and communities;
• Effective working relations in support of work conducted by the team;
• Responds positively to critical feedback and differing points of view

LANGUAGES

Required: Professionally fluent or native speaker English and Portuguese.
Highly Desirable: Proficiency in a local language, such as Sena or Ndau.

CONDITIONS

1. Based in Beira, Mozambique.
2. Paid full-time position
3. Position is unaccompanied.