Finance & Administration Officer Full-Time

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Background and Purpose of the Assignment

A Finance and Admin Officer is essential to oversee Beira and Chimoio finance and administrative services. The two offices require a competent international officer to streamline procedures and compliance whilst building national capacity in both offices.

Key Accountabilities (not all-inclusive)

• Lead on the implementation of Area office finance and administration management operations, in order to support the timely and effective supply of food assistance, and comply with WFP standards and processes.
• Lead on the delivery of accurate financial reporting and analyses in accordance with International Public Sector Accounting Standards (IPSAS), ensuring accuracy, deadlines and compliance with accounting processes and corporate governance requirements.
• Provide financial assessment of partners, service providers, and other entities as needed, providing conclusions to management to enable them to make informed decisions and minimize financial risk to the organisation.
• Lead a team of finance and admin staff, establishing priorities and work plans, monitoring progress, and providing coaching, training and guidance to ensure appropriate development and enable high performance.
• Ensure that bank reconciliation, disbursements, clearance of receivables, overall cash management and monthly financial closures are performed regularly and in accordance with corporate requirements.
• Manage and deliver administrative services, negotiating contracts and following standard processes to provide cost-effective, quality and timely services to WFP staff.
• Monitor and analyse financial and accounting data, identifying and forecasting trends, anomalies or issues, and proposing solutions to management with regards to: status of budgets, availability of funds, programme effectiveness and financial viability.
• Identify and develop improvements to policies, systems and procedures to improve the efficiency and effectiveness of operations, minimise risk, and ensure services are aligned with business objectives.
• Coordinate and deliver financial controls and insight into WFP performance, undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.
• Represent the Area Office at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.
• Contribute to preparedness actions such as risk analysis and contingency planning and make recommendations. Periodically monitor the management of risks and report on any action taken.
• Manage and/or carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
• Manage the existing resources in the area of responsibility (WFP managed facilities, assets and travel management).
• Facilitate the compliance of the services provided (WFP managed facilities (common premises), assets and travel management) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.

Standard Minimum Qualifications

• Education: Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional years of related work experience plus membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.
• Experience: 3-5 years of working experience. Has experience in specialized finance area in a country office Has developed financial policies and procedures.
• Knowledge & Skills: Good knowledge of emergency responses, internal Controls & Compliance, Financial Management & Accounting Principles and Supply Chain and Operations Knowledge.
• Languages: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

Leadership Framework

Leads by Example with Integrity

• Lives WFP values and shows humanity and integrity by role role-modelling for others.

Drives Results and Delivers on Commitments

• Delivers on commitments and adapts readily to change.

Fosters Inclusive and Collaborative Teamwork

• Is inclusive and collaborative, and contributes to a culture of learning and personal growth.

Applies Strategic Thinking

• Demonstrates commitment to gather perspectives, analyze options and risks, and propose new ways of doing things.

Builds and Maintains Sustainable Partnerships

• Builds and nurtures external partnerships & collaborates with partners to deliver common objectives.

Request for Disability Related Reasonable Accommodations

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org and cc’ mozambique.hr@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.