Executive Personal Assistant Full-Time

About the role / Purpose of the job

The Purpose of the role is to provide personal assistant services to the VP Level and Senior Managers.. To co-ordinate business functions of the unit that include personnel administration, office co-ordination and budget monitoring or management. To serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of VP’s of Sasol and as a liaison to the senior management teams. To be experienced in supporting senior level executives, handling a wide range of administrative related tasks and be able to work independently as required. To have the ability to work well in a dynamic and fast-paced organization that is mission-driven, results-driven and team oriented. To be of ‘indispensable’ value in ensuring the optimum effectiveness of the executive/s in terms of work (and personal) time management and to organize and coordinate external relations efforts and oversee special projects. To assist the VP’s in achieving his/her strategic goals as a trustworthy, reliable and discreet personal assistant. Entrusted with highly confidential corporate and personal executive information and the personal affairs of the executive.

Functional outputs

• Handling Situations with Diplomacy;
• Conflict Management;
• Customer Relationship management;
• Organizing and planning;
• Pro-activeness/Decision Making;
• Competitor and Cultural Sensitivity;
• Business knowledge;
• Computer skills;
• Verbal and written communication;
• Gathering and processing information.

Job requirements

• Advanced computer literacy and knowledge of Microsoft Office products- Outlook, Word, Excel, and PowerPoint;
• Good grasp of operations and business practices and a solid understanding of the company’s goals and strategies;
• Good project management and presentation skills;
• Excellent verbal, written and interpersonal skills;
• Excellent organizational, analytical and problem-solving skills;
• Good understanding of compliance and governance;
• Able to work within deadlines and execute in a fast-paced environment;
• Able to manage multiple, high-profile projects at the same time and be flexible to work extended hours;
• Executive’s role and his/her effectiveness and reputation.

 Qualifications:

• Relevant Certificate  (2 years): 10  years relevant experience;
• Relevant  Diploma (3 years):  8 years relevant experience;
• Relevant Degree/Higher National Diploma (3-4 years): 6-7 years relevant experience.

 Experience:

• Previous experience in a secretarial job in support of a Senior Manager;
• Experienced and skilled in dealing with highly confidential information and with senior management;
• Experienced professional who has developed skills and theoretical knowledge to a very high standard;
• Widespread knowledge of the business with acute insights to the sensitivities of both internal and external interfaces, but specifically how they impact the Sasol.

Key competencies required

Leadership

• Inspirational – Authentically and inclusively engages people to follow; leads culture transformation;
• Builds Talent – Builds capability and leverages diversity for competitive advantage;
• Collaborative – Builds teams and creates synergies through working across boundaries;
• Self-Mastery – Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting;
• Results-focused – Achieves results through others and holds them accountable;
• Sets Direction – Provides vision and direction aligned to One Sasol;
• Drives Competitive Edge – Leads organizational change, innovation and sustainability;
• Business-focused – Demonstrates commercial acumen, a global mind-set and exercises sound judgment;
• Influential – Persuades and influences stakeholders; builds relationships and partnerships for win-win outcomes.