Director of Operations and Finance Full-Time

Director of Operations and Finance, Anticipated Mozambique Improved Maternal, Newborn, Child Health, Immunization and Nutrition Activity

About FHI 360

FHI 360 is a global organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. Our staff of over 4,000 experts work in more than 60 countries around the world. We are currently seeking qualified candidates for the position of: Director of Operations and Finance for an anticipated USAID-funded integrated health project in Mozambique.

Description

The Director of Operations and Finance will be responsible for financial, administrative, and operational aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub-award management, procurement, – logistics, and work with the Deputy Chief of Part (DCOP) on managing grants. The Director of Operations and Finance will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and USAID procedures, rules, and regulations. The position will be based in Nampula or Zambezia, Mozambique, and will report to the Chief of Party. Recruitment is contingent upon successful award of the project and the selection of final applicant is subject to USAID approval.

Job Description

• Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics.
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project.
• Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, USAID rules and regulations, award requirements, and Government of Mozambique laws, including for sub-partners.
• Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets.
• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Chief of Party and other relevant FHI 360 staff members.
• Provide technical assistance, as needed, to local partners on financial compliance and reporting.
• Prepare and submit annual and quarterly financial and accrual reports to USAID.
• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
• Liaise with internal and external auditors in the review of project financial management.
• Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits.
• Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, and IT functions for the project
• Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions.
• Set up and adjust as needed all field-based administrative, financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing.
• Oversee all administrative and logistical staff in the main and field offices.
• Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.

Education/Experience

• Master’s Degree or its equivalent in Accounting, Finance, Business Administration or related field is required.
• CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification is preferred.
• Minimum 12+ years of relevant experience in financial management, including overseeing the finance and operations of equally large and complex projects; 6+ years managing finance project team or finance department.
• Minimum of 5 years managing sub-grants.
• 5+ years’ experience working in a developing country; Mozambique experience is preferred.
• Experience and good working knowledge of USAID and other US Government organizations’ rules and regulations is required.
• Demonstrated experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for an international NGO.
• Excellent analytical, numerical and problem-solving skills.
• Knowledge in generally accepted accounting, budgeting and fiscal control principles.
• Relevant skills in automated accounting software systems and database spreadsheets.
• Proficiency in Microsoft Office applications such as MS Word and MS PowerPoint, with an expert knowledge of MS Excel.
• Experience building capacity in financial management of community-based organizations and implementing partners.
• Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and international donor agencies.
• Demonstrated leadership qualities, depth, and breadth of financial management expertise.
• Strong interpersonal, writing, and oral presentation skills in Portuguese and English.
• Ability to work on problems of complex scope that require in depth evaluations of data and various factors.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

Availability of position is contingent upon award to FHI 360. Selection of final applicant is subject to USAID approval.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.