Design, Monitoring and Evaluation (DME) Specialist Full-Time

Purpose and Job Context:

The majority of World Vision’s work is implemented at the community level, seeking to build local
community understanding and capacity such that they can take leadership in their own development.

In this approach, World Vision’s role is as a facilitator, building linkages between community and
government, and bringing in additional resources, both financial and technical, to assist in this work.

In each District there is a team of staff to implement the projects in partnership with local government and local communities. DME Co-ordinators at the District level lead the implementation of necessary DME tasks with relevant district staff.

The National Office DME team provides overall leadership to DME processes, including in quality
assessments and design of Area Programmes as per the National Office (NO) Strategy, World Vision’s.

Development Programme Approach (DPA) and WV’s DME Framework (LEAP). It provides guidance for quality and timely monitoring of outcome indicators for Technical Programmes and Project Models and ensures quality and timely evaluation surveys for all programmes and related projects. In addition, the team supports the development of the Technical Approaches, Technical Programmes and Community Engagement and Sponsorship Plans (CESP) that show how the ministry priorities will be operationalised at Area Programme level.

The purpose of the DME Specialist position is to ensure that the NO has in place adequate programme quality assurance mechanisms (skills, systems, processes and structure) to ensure the World Vision Partnership Standards are met in all programmes; and hence effectively fulfil their role and deliver appropriate responses to achieve sustained wellbeing of children. The DME Specialists provide guidance to District DME Co-ordinators, advising, coaching and directing. DME Specialists lead in some DME processes, while providing quality control in others. In addition, during emergency responses, DME Specialists will support work in Humanitarian Accountability.

Major Responsibilities:

Assessments

• Support the assessment process for new District Programmes, following LEAP standards for assessment and using LEAP tools or Donor defined Templates;
• Identify and/or develop the tools for assessment to ensure the right information is collected;
• Support the assessment process for emergency disaster response in conjunction with local government, other agencies, or partners;
• Support compilation of assessment data and lead the analysis with the assessment team;
• Review and edit the assessment report, to ensure the final report fully addresses the objectives of the assessment.

Designs and Planning

• Support the process of Technical Programme design, working with other Technical Programme team members to follow a process that includes appropriate community and government engagement while also adhering to global standards and technical approaches;
• Support the process of data collection, defining data needs, identifying both primary and secondary data sources and working with other team members to ensure this is collected;
• Collate this data and ensure it is available in simple-touse formats for community engagement;
• Support the dissemination of information from community engagement, work with Technical Co-ordinators to adapt Technical Programme logframes for local usage; advise on indicators, selecting those that are relevant from the compendium of indicators;
• Provide guidance in the use of annual planning tools, ensuring that Technical Programme team members are confident in using the tools and that they can produce quality planning and budgeting documents.

Monitoring

• Set up and co-ordinate a monitoring plan for Technical Programmes in accordance with NO M&E System and WV standards including recommended resources, as appropriate in the NO context;
• Adapt or develop tools and methodologies to meet the programme output and outcome monitoring requirements in collaboration with technical specialists;
• Provide consistent mentoring and supervision of staff to ensure quality of data at all levels of programming;
• Support DME at District level to analyse their own data and communicate conclusions and recommendations;
• Provide technical support to programme teams and partners in data processing, analysis and interpretation across the programming area to track progress and identify trends every six months;
• Review monitoring data regularly and systematically to ensure correct analysis
  and interpretation;
• Guide Area Programme teams to develop action plans to support implementation of actions, based on evidence and lessons learned;
• Participate in the of review reports from Technical and Area Programmes for completeness, timeliness, coherence and accuracy;
• Prepare monthly DME activity report and submit to DME Manager.

Baselines and Evaluations

• Contribute to scoping discussions for Technical Programme/Area Programme baselines and evaluations;
• Lead the preparation of baseline and evaluation terms of reference (ToRs) and measurement tools, to ensure alignment with programme design and the local context;
• Advise on communication between evaluation team and local community stakeholders, programme staff and partners to ensure plans, including scheduling, are mutually convenient;
• Organise logistics for external evaluators that are leading the process, and ensure that all the necessary requirements are available for the process to be a success;
• For internal evaluations, lead the process of creating and using a sampling frame to determine sample sizes and informant selection;
• Support routine output and annual outcome monitoring by continued capacity building and technical support to District Programmes and grant projects;
• For internal evaluations, lead the analysis of data, enabling the Programme teams to draw conclusions regarding the results and implications for the programme.

Child Well-being and Strategy Measurement

• Participate in the scoping process for the CWB report, including facilitating a review of available reports and data, in line with NO strategic objectives and the standard template;
• Support in assessing the accuracy of data in the Programme annual reports and make decisions about whether or not to include the data in the CWB report;
• Support reflection on the information to draw out findings, understand why changes did or did not occur, and what contributed to this;
• Work with Technical Specialists to write a coherent summary of the most important results to inform strategy review and improvements in programming in accordance with the provided template;
• Support NO Strategy Measurement and track achievements against the targets to monitor the implementation of the NO Strategy as per the Scorecard framework.

Data Management Systems

• Support the roll out of Horizon 3 and other innovative practices, methodologies or initiatives in DME processes;
• Utilise and adapt best practices from partners M&E databases to improve Programme Effectiveness;
• Ensure all Horizon data requirements are kept up to date on an ongoing basis;
• Provide guidance and training to other Technical Programme team members in their usage of Horizon, in particular focusing on the data they need to provide to input into Horizon;
• Generate progress reports from Horizon or NO level Databases on a monthly basis; highlight areas of concern to Technical team members for their followup;
• Liaise with the Sponsorship staff to ensure that STEP data is also available for use in Horizon and that the two systems become more effectively integrated.

Data Management Systems

• Support the roll out of Horizon 3 and other innovative practices, methodologies or initiatives in DME processes;
• Utilise and adapt best practices from partners M&E databases to improve Programme Effectiveness;
• Ensure all Horizon data requirements are kept up to date on an ongoing basis;
• Provide guidance and training to other Technical Programme team members in their usage of Horizon, in particular focusing on the data they need to provide to input into Horizon;
• Generate progress reports from Horizon or NO level Databases on a monthly  basis; highlight areas of concern to Technical team members for their followup;
• Liaise with the Sponsorship staff to ensure that STEP data is also available for use in Horizon and that the two systems become more effectively integrated.

Team work

• Assess staff development needs and coach staff to determine their capacity and commitment to achieve agreed goals or tasks;
• Support the implementation and monitoring the staff development needs as per Integrated Competency Development (ICD) findings and recommendations;
• While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary;
• Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others;
• Participate in and lead weekly devotions.

Person Specification

Education

•  Bachelor’s degree or higher in relevant subject e.g. Development, Monitoring and Evaluations, Social Studies or Mathematics/Statistics.

Experience and Knowledge

• At least 5 years’ previous work experience at similar level; experience in Monitoring and
  Evaluation work preferred;
• Thorough understanding of Development Programme Approach (DPA);
• Experience in implementing quality M&E surveys;
• Knowledge of various technologies that can support programming, such as GIS, Mobile solutions in research.

Skills/Abilities

• Excellent written and oral communication skills in both Portuguese and English;
• Ability to design and conduct training and presentations;
• Ability to prepare and edit high quality reports;
• Strong computer skills in Microsoft Word and Excel; knowledge of statistical software such as
  SPSS, STATA, is an advantage.
• Apply critical analysis, including using creative problem solving, appreciative inquiry, and
  statistical analysis; data analysis and interpretation Ability to communicate in a simple manner that can be understood by non-technical people;
• Strong research skills using different methodologies

Work Environment

• Ability and willingness to travel domestically and/or internationally up to 15% of the time;
• Willingness to work outside the normal working hours from time to time, due to the need to
  connect with people in different time zones;
• Ability to work in a virtual team while ensuring attainment of personal and team objectives.