Contract Management Specialist Full-Time

Company Overview

CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview

The Contract Management Specialist role is responsible for administering the commercial and contractual aspects of projects and oversight of its subcontractors. The Contract Management Specialist also administers and participates in change orders, claims (e.g., delay, disruption, loss, and expense), and the dispute resolution process, both related to our Client contract and to subcontracts, under the direction of the Project Contracts Manager and/or the Project Director. The Contract Management Specialist works with the Project Management Team to ensure that company liabilities and legal obligations are defined, executed, and correctly reported. This position is an individual contributor role. The role directly reports to the Contracts Manager and operationally to the Project Director.

Responsibilities

• Responsible for administering the contractual and commercial aspects of the contract;
• Work with the Project Contract Manager and project team to set strategy, assist in managing and administering the commercial operation of Projects from award through successful commercial closeout;
• Throughout the duration of the contract, ensure the best commercial interests of the company are maintained, through policing of the prime contract;
• Ensure the Project has in place a commercial baseline and contract summary documentation;
• Ensure an effective Change Management process is in place and diligently pursue contract changes with coordination of the project team and other functional groups;
• Support in the proactive identification, development and review of contract changes to the Client. Ensure that all applicable changes from lower-tier subcontractors are incorporated as a change to the Client;
• Ensure the Project’s contemporaneous records are diligently collected, properly kept and maintained to support future potential claims and change requests;
• Ensure risk management, contract management and value improvement processes are fully and uniformly deployed and managed in accordance with procedures;
• Prepare and/or provide input to contract amendments or change orders as required;
• General administration, minutes keeping, etc;
• Ensure any correspondence, contractual documentation, or contract amendments are compliant with the requirements of the Contract/Subcontract/ and CMS requirements;
• Other tasks as directed by the Project Contract Manager or the Project Director.

Local Requirements

• Role will require travel to project sites as and when required.

Qualifications

• Typically, 6+ years of relevant EPC experience in the Oil & Gas / Energy / Petrochemical Industry as QS or Contract Administrator;
• Diploma in Quantity Surveying or Engineering (with QS Training);
• Training or Certification in contract management, change management, delay and disruption claims is a plus;
• Experience in handling delay and disruption claim is preferred;
• Qualifications with relevant professional bodies would be an added advantage.

Skills and Behaviors

• Business presence and polish;
• A mature business and technical acumen coupled with a drive to achieve results;
• Strong analytical and problem-solving skills;
• Ability to prioritize and organize tasks to meet deadlines, with the ability to manage multiple priorities under pressure while maintaining a high degree of accuracy and strong attention to detail;
• Strong administration and organizational skills, particularly effective and efficient records keeping;
• Knowledgeable of the different methodology/protocols used in delay and disruption claims;
• Knowledgeable of different types of contract (i.e. lump sum, unit rate and cost reimbursable);
• Knowledgeable of financial, accounting, bonds, and surety principles;
• Proactively identifies and offer solutions to problems;
• Strong negotiating ability with high emotional intelligence and interpersonal skills;
• Strong communication and presentation skill, both written and verbal;
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment;
• Computers and current MS Office software programs such as word processing, presentations, email, spreadsheets and databases at the advanced level of proficiency; as well as the ability to learn and operate efficiently specialized software as related to the functional area;
• Ability to develop and maintain effective and collaborative working relationships;
• Ability to use good judgment and common sense, to make logical, cost effective and sometimes critical decisions while working under high pressure situations and within strict deadlines relating to contract management functions;
• Ability to maintain integrity and confidentiality.