Contract Administrator Full-Time

We are currently recruiting a Contract Administrator to join our Eni Rovuma Basin BV– Mozambique Branch. The role will manily consist of supporting the Contract Holder in effective management of Contracts and their relevant administration activities.

The Key responsibilities are:

• Coordinate the day by day activities, ensuring contractor compliance with the terms and conditions of the contract (Scope of Work, Deliverables, Schedule, etc.);
• To ensure that all aspects of the contract are complied with in an auditable manner and that cost, schedule and HSE risks are minimized;
• Provide general contractual / commercial advice to the CH;
• To assist Contract Holder in all matter of tax, insurance, warranty, bond, liquidated damages, etc. and liaise with the relevant internal supporting functions (e.g. Procurement, Finance, Legal);
• Support development of Scope of Work;
• Administer and maintain records of all correspondence, meetings, actions and decisions relating to the contract;
• When applicable, attend the Handover meeting with C&P and verify the completeness of Contract documents;
• Coordinate and maintain register of contractual and commercial issues;
• Prepare correspondence to the Contractors on routine contractual / commercial matters, for signature by the Contract Holder. Review correspondence from Contractors and monitor and expedite response times by Company;
• Attend meetings with Contractors at which contractual / commercial matters may be discussed;
• Ensure all required guarantees, insurance and tax certificates have been received from the Contractor;
• Certify in the ERP system the actual quantity of goods/services received by Company;
• Timely and carefully monitor the applicability of Liquidated Damages / Penalties in line with contract terms;
• Verify the timely and correct approval of Contractor’s invoices monitoring the payment process;
• Monitor, track and keep record of the actual Contract expenditure against the ACV;
• Capture and communicate contract administration lessons learned for the Company;
• Assist the Contract Holder in the Contract close-out process and consolidate the supporting documentation.

Skills:

• Advanced knowledge of Contract Management process;
• Advanced knowledge of cost estimating, budgeting, cost analysis & control, comparative economic evaluation;
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardisation exists;
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics etc;
• Ability to effectively present information to top management, public groups and/or boards of Directors.

Other Requirements:

• Secondary Level Technical Education;
• Bachelor Degree in Economics, Law, Engineering or other relevant degree (preferred);
• Minimum of 10 years’ experience in Contract Administration of which at least 5 in Oil & Gas.