Business Support Associate, G6 Full-Time

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

About WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

Why Join WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Background and Purpose of the Assignment

The Business Support Associate will also be responsible to facilitate smooth operations of the management front office. The incumbent will report directly to the Country Director and the Deputy Country Director.

Key Accountabilities (not all-inclusive, within delegated authority)

• Under the overall guidance and supervision of the Country Director, coordinate and oversee the overall planning of activities for the Country Director as required and assist the Country Director in the daily operations to reach operational objectives.
• Respond to, review, or draft as appropriate, management reports and correspondence documents on behalf of the Country Director and bring matters that need decisions to his/her attention.
• Ensure internal communication to staff from the Country Director is disseminated thoroughly and consistently in coordination with other colleagues as necessary, using socio-political insights to support WFP’s effective positioning.
• Coordinate, review and/or prepare as appropriate high-quality strategic background documents, talking points, and briefs for the Country Director to ensure he/she has all the information required for all meetings and engagements.
• Attend interagency, government and internal meetings with Country Director as required, ensuring consistency and clarity in the Note of the Records and coordinate follow-up actions as required.
• Coordinate all functions of the Country Director’s front office managing other staff as necessary.
• Ensure that requests, feedback and concerns from staff in matters related to the Country Director are dealt with in a professional, confidential and appropriate manner in line with Country Office and WFP policies and procedures.
• Actively liaise with other relevant actors in the COs and HQ on a regular basis with regards to follow up on issues, priorities and decisions concerning management.
• Maintain strong relationships with counterparts in other UN and (I)NGO agencies, to ensure smooth and strong relations, strategic information sharing, and coordination of meetings and joint missions if necessary.
• Organize travel with Country Director and accompany him/her, when necessary.
• Coordinate with Unit Heads and internal stakeholders for draft talking points and ensure timeliness, quality, and relevance to the subject and themes.
• Contribute to building and executing the Country Director’s social media platforms, messaging, and audience identification.
• Perform other related duties and assignments as and when required by the Country Director.

Knowledge & Skills

• Strong planning, prioritization and organizational skills.
• Strong interpersonal skills, with demonstrated ability to build and maintain strong relationships and negotiate to achieve objectives.
• Strong strategic and analytical skills with the ability to analyse and interpret information and develop talking points and key messages.
• Ability to work in a fast-paced environment and under pressure with tight deadlines.
• Ability to plan and organize work programme with minimum supervision.
• Strong sense of responsibility, confidentiality, and accountability.

Standard Minimum Academic Qualifications

• Education: A university degree (Bachelor or equivalent) in International Relations, Economics, Journalism, Communications, Social Sciences or other field relevant to international development assistance.
• Experience: A minimum of six (6) years of relevant work experience in information management, data collection and events organization.
• Language: Fluency in oral and written English and Portuguese language.

Terms and Conditions

Type of contract: Fixed-Term, G6

Duty Station: Maputo

Duration: 6 months

This position is open to Mozambican Nationals Only.

Female-qualified candidates are highly encouraged to apply.

Only Shortlisted Candidates will be Contacted.

WFP Leadership Framework

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

Reasonable Accommodation

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

No Fee Disclaimer

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Reminders before you submit your application

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.
• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.
• Please note that applications sent to this email address cannot be considered.
• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.
• Only shortlisted candidates will be notified.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.