Administrative and Financial Assistant (National) Full-Time

Background

UN Security Council Resolution (UNSCR) 1325 on Women, Peace and Security recognizes the importance of women’s contributions to conflict prevention, conflict resolution, peacekeeping and peacebuilding. It seeks to ensure that the inclusion of women is valued and that their contributions are appreciated in peace processes and conflict management.

This resolution is essential to leverage strategic actions for equitable and sustainable interventions in peacebuilding processes through the involvement of women and girls. Since the adoption of the resolution 1325 in October 2000, member states have committed themselves to the development of National Action Plans for its implementation. With the support of UN Women, the Government of Mozambique, through the Ministry of Gender, Children and Social Action, developed the National Plan of Action on Women, Peace and Security (PNAMPS 2018-2022) to fulfil the country’s commitment to implement the Resolution 1325 and related resolutions.

Based on international experiences, PNAMPS was formulated around three strategic areas: (1) integrated response to violence against women and girls; (2) promotion of women’s economic empowerment; (3) and promotion of and strengthening of environments conducive to the effective implementation of global commitments on women, peace and security at national level. This approach responds to a strong perception that in Mozambique, as in any part of the world, conflicts exacerbate violence against women and girls and their insecurity. They also destroy women´s livelihoods, weaken prospects for economic empowerment and reinforce exclusion women in decision-making processes because of their low representation on formal conflict resolution platforms.

In collaboration with the UN Women and with the support from the Governments of Iceland and Norway, the MGCAS developed project to implement the PNAMPS. The project entitled “Promoting the Effective Participation of Women and Girls in Peace, Security and Recovery in Mozambique” is based on four interrelated pillars: (i) strengthening security for women and providing integrated multi-sectoral response services to victims of violence; (ii) promoting and facilitating the economic recovery of women; (iii) strengthening the capacity of women and women’s organizations to participate in conflict prevention and resolution, particularly at the community level; and (iv) strengthening institutional capacity to coordinate, monitor and ensure accountability for women’s peace and security.

The MGCAS is the coordinating institution of this project. MGCAS also counts on the support of other actors: UN Women, the Ministry of National Defense, the Ministry of Interior, Ministry of Health, Ministry of Justice and civil society organizations working in the area of women, peace and security.

With the MGCAS as the coordinating institution, the implementation of the project involves other actors including the Ministry of National Defense, the Ministry of Interior, Ministry of Health, Ministry of Justice and civil society organizations working in the area of women, peace and security.

Duties and Responsibilities

• Ensure that existing financial controls are adequate for accountability;
• Ensure that financial transactions are duly authorized, recorded, with adequate supporting documentation and that can be easily understood for the purpose of preparing the financial statements and financial audits;
• Monitor budgets and expenditure and contribute to the preparation of the budget revisions;
• Work in close collaboration with UN Women Finance Associate to ensure the compatibility of the project financial books with UN Women’s financial regulations and reporting system;
• Prepare and send reliable financial documents and reports to UN Women in a timely manner;
• Prepare project reports and financial statements, and submit them to the designated authority on the MGCAS and subsequent submission to UN Women as required;
• Establish a computerized expense monitoring system;
• In liaison with the UN Women Administrative Associate, verify and ensure that all procurement processes and project expenditures are in accordance with UN Women´s procedures;
• Check budget lines to ensure that all transactions are in line with the correct budget lines;
• Organize trips, hotel reservations and logistical support for Project Staff and stakeholders;
• Provide administrative and logistical support to the organization of all events related to the project;
• Perform any other administrative/financial tasks necessary for the effective implementation of the project;

Competencies

Core competenceies

• Ethics and Values: Demonstrate and safeguard ethics and integrity;
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
• Development and Innovation: Take charge of self-development and take initiative;
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution;
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Functional competencies

• Development/programming skills particularly those that are pertinent to UN Women strategic priorities on gender issues and women’s rights;
• Ability to support formulation, implementation, monitoring and evaluation of development programmes and projects;
• Knowledge of Results Based Management principles and approaches;
• Ability to maintain networks and partnerships with UN agencies and other international partners to promote partnership and build alliances to advance organizational interests and competencies ?
• Demonstrated good oral and written communication skills;
• Knowledge of and experience in gender mainstreaming is an asset;
• Experience in working and collaborating with governments;
• Initiative and strong leadership skills;
• Result and client-orientations;
• Willingness to travel as appropriate.

Required Skills and Experience

• High School Certificate, a Degree in Accounting, Economics, Business will be an added advantage;
• Minimum of 5 years experience of continuous work in financial and administrative functions;
• Experience with donor-funded projects will be an asset;
• Proven experience in the preparation of financial reports and analysis of budget variation;
• Excellent communication skills and analytical skills;
• Be a team member and focus on the client;
• Good interpersonal skills and results orientation;
• Experience working with MS Office programs is a must;
• Fluency in Portuguese (written and spoken) and working knowledge of Enlgish is required.