Administrative Coordinator Full-Time

MSH Mozambique seeks to recruit a highly-motivated and result-oriented individual as an Administrative Coordinator on temporary contract for a duration of six (6) months under the USAID MTaPS program.

USAID MTaPS is currently supporting the Mozambican Ministry of Health (MOH) to strengthen pharmaceutical regulation, improve pharmaceutical services and improve patient outcomes. In addition, MTaPS has been designated by USAID to provide support to several USAID focus countries in the area of Global Health Security Agenda (GHSA) and particularly in antimicrobial resistance (AMR) containment. A key objective area of AMR is to strengthen country capacities in infection prevention and control (IPC). In the advent of the January 30, 2020 WHO declaration of the 2019 Coronavirus (COVID-19) outbreak as a Public Health Emergency of International Concern (PHEIC) and issuing temporary recommendations under IHR, USAID has requested MTaPS to provide technical assistance to the government of Mozambique in the area of COVID-19 emergency preparedness and response. MTaPS has been tasked to support health facilities likely to receive COVID-19 infected patients to strengthen IPC capabilities and biosafety of professional staff. This will also include strengthening IPC and waste management practices at the facilities.

Under the supervision the Finance and Operations Specialist, the Administrative Coordinator provide administrative, logistics and operations coordination support to the USAID MTaPS project team.

In addition, s/he will work closely with the MTaPS Technical Advisor team, to ensure adequate and timely support to their activities and that administrative processes are carried through to satisfactory completion. The Administrative Coordinator will ensure that all administrative processes are compliant with MSH and USAID procurement and administrative procedures and guidelines.

Key Roles and Responsibilities;

• Provide administrative support to the team to ensure smooth and efficient operations;
• Assist with any scheduling of meeting and, as necessary, assist in coordinating and organization of activities and documentation of activity deliverables in collaboration with MTaPS project staff;
• S/he will provide transport and Logistics support which includes; travel and accommodations and coordinating appointments, meetings, preparing and disseminating materials & information;
• Prepares notes or meeting reports as requested or assists with copying/filing of documents.

Assist with any procurement of goods and services ensuring compliance with MSH procurement policies and procedures.

The ideal candidate should have a minimum of Bachelor’s degree in administration or project management, at least three (3) years’ experience in administrative support within a large international projects including experience in management of USG projects and understanding of Mozambique public health sector.

S/he should have strong administrative and organizational skills, demonstrated ability to work as an effective team member in a complex and fast-paced environment.

In addition, s/he should be proficient in relevant computer applications which includes word processing, databases, spreadsheets, and presentations (Microsoft Office applications preferred); and a willingness to learn new software packages.

The successful candidate needs to be a strong team player with excellent communication and interpersonal skills.  S/he should Fluent in Portuguese and strong ability to communicate in English including reading, writing and speaking skills.

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

Finance & Operations Specialist