Administrative Assistant Full-Time

Organization Overview

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

Opportunity

Abt Associates seeks a qualified Administrative Assistant (Maputo) to support the VectorLink project in Mozambique. The Administrative Assistant provides administrative support to Managers of the Finance and Administration office. This position reports directly to the COP.

Key Roles and Responsibilities

• Create and modify documents using Microsoft Office;
• Perform general clerical duties to include but not limited to: photocopying, mailing, and filing;
• Maintain hard copy and electronic filing system;
• Sign for and distribute UPS/Fed Ex/DHL/Skynet packages;
• Research, price, and purchase office furniture and supplies;
• Coordinate and maintain records for staff office space, phones, parking, company office keys;
• Setup and coordinate meetings and conferences;
• Take accurate minutes of meetings;
• Maintain and distribute staff weekly schedules;
• Collect and maintain stationary inventory;
• Support staff in assigned project based work;
• Provide office orientation for new employees;
• Setup accommodation and entertainment arrangements for company visitors;
• Purchase of tickets and process payments of water, garden service & electricity;
• Manage petty cash for the office;
• Book taxis, couriers, hotels etc;
• Other duties as assigned.

Preferred Skills / Prerequisites

• High school diploma or equivalent; college degree Knowledge telephone operation protocol;
• Duties require professional verbal and written communication skills and the ability to type 50 wpm. This is normally acquired through one to three years of clerical experience;
• English Fluency required;
• Proficiency in MS Office (MS Word, Excel and PowerPoint);
• Excellent written and verbal communication skills;
• Strong organizational skills with the ability to multi-task.

Minimum Qualifications

• (2+) years of experience OR the equivalent combination of education and experience

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.