Administrative and Finance Manager Full-Time

General overview

Girl Child Rights-GCR is a National NGO founded in 2007and registered in July 2008 in Chimoio town of Manica province in central Mozambique.  GCR’s mission is to empower girls with information, knowledge, life and soft skills required to reach their fully potential. GCR’s development work focuses on Child Protection, Girl Education, HIV and TB prevention, care and treatment, Sexual and Reproductive Health Rights (SRHR), Sexual Gender-Based Violence (SGBV) prevention, response.

Girl Child Rights is recruiting an experienced Program Manager for an anticipated USAID project providing support to increase civil society engagement in the long-term sustainability of early grade reading activities in Nampula and Zambezia Provinces.

USAID’s Community Engagement in Bilingual Education Project’s overall purpose is to

increase civil society engagement in the long-term sustainability of Early Grade Reading (EGR) activities. Strengthening civic engagement on improving reading outcomes will act as a driver to push the educational system to perform better and deliver higher quality services to students. In order to achieve this objective, the activity will ensure:

1. Strengthened Civil Society engagement in Early Grade Reading.
2. Improved quality of reading instruction for primary school-aged children.

The Program Goal is to raise parent and community awareness of the importance of bilingual education and to strengthen school council’s role in holding teachers and school managers accountable for improved service delivery as measured by improvements in reading instruction, rates of teacher and student absenteeism, drop-out rates, and girls’ attendance and learning outcomes.

The Project is expected to achieve the following 4 expected results:

• Result One: Community knowledge of the importance of using local languages in early grade reading, writing and math increased
• Result Two: Opportunities for school councils, parents, and communities to support and engage
• with early grade reading, writing and math interventions in the home and community increased
• Result Three: Techniques for school councils and communities to address loss of instructional time delivered to children in target schools provided
• Result Four: Gender equality in education, early marriage, and gender-based violence at the school and household levels effectively monitored

GCR will serve as the project’s implementation lead in Mozambique, and the project will be known as ‘Projecto Bilingue’.

Role purpose:

The Administrative and Finance Manager shall be responsible for preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations.

The position will work under the direct line management of the GCR Finance Director, and is expected to work closely and coordinate with the implementing partners’ finance staff.

Scope of role:

•  Reports to: GCR Finance Director
• Staff reporting to this post: TBD, approximately 5
•  Direct: 5
• Indirect : TBD
• Budget Responsibilities: Yes

 Role Dimensions:

Oversee financial reporting, forecasting, reconciliations and liquidations.

Specific Responsibilities:

• Ensure proper financial and grant/contract management, in line with USAID requirements and regulations, and work closely with the Finance and Administration Managers to develop and monitor appropriate budgets to support technical activities;
• Monitor the use of USG funds and ensure compliance with contractual requirements, USG rules, and regulations as well as local laws and regulation;
• Establish a sound internal control system for project office as well as sub-grantees with appropriate segregation of duties, cash management and reporting system, procurement financing system, travel reimbursement verification and validation and grant fund management system as applicable.

Ensure appropriate financial data reporting to USAID and other stakeholders, including reporting of inventory and assets, cost-sharing data, periodical disbursements/fund utilization reports, sub-grantee financial reports, financial budget tracking.

Skills and behaviors (GCR Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling GCR values;
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
• Widely shares their personal vision for GCR, engages and motivates others;
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
• Values diversity, sees it as a source of competitive strength;
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions;
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Qualifications, experience and skills

• A Master’s degree (or higher) in Business Administration, Finance, Accounting, or relevant field, and at least 8 years of demonstrated experience in administrative and financial management of large-scale, complex, international development assistance programs; or
• A Bachelor’s degree in Business Administration, Finance, Accounting, or related field or a professional qualification in accountancy, with at least 10 years’ experience in administrative and financial management of large-scale, complex, international development assistance programs;
• In-depth knowledge of U.S. Government administration, financial management, and procurement procedures;
• Sound experience in financial and compliance reporting and audit management;
• Mastery of basic office management software (Google, Excel, MS Word, etc) and knowledge of accounting software;
• Strong interpersonal and team-building skills with significant experience building strong host country national teams;
• Extensive experience in developing and managing donor-funded grants programs;
• Proven ability to work with a wide range of local organizations and people; and
• Public Financial Management experience;
• Strong proficiency in English and Portuguese.

Employment is contingent upon USAID award.

Equal Opportunities

The post holder is required to carry out the duties in accordance with the GCR Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with GCR Health and Safety policies and procedures