Administration Officer (ADO) Full-Time

Good Neighbors is hiring a Administration Officer (ADO), based in Sofala.

Mission

• Good Neighbors exists to make the world a place without hunger, where people live together in harmony;
• Good Neighbors respects the human rights of our neighbours suffering from poverty, disasters, and oppression, and helps them to achieve self-reliance and enable them to rebuild their hope.

Core Values

• We serve people in need beyond ethnicity, religion, belief, and nationality.
• We promote self-reliance in sustainable development for individuals, families, and communities.
• We implement the rights of the child as top priority.
• We prosper global citizenship in mutual respect.
• We organize local volunteers to contribute in developing their own communities.
• We cooperate with all people who understand our mission and program.
• We work with professionalism, and pursue financial and operational transparency.
• We strive to induce more people to join our work as Good Neighbors members.

In Mozambique, Good Neighbors International (GNI) works in partnership with the government and other partners like UNICEF to ensure that more children have equitable access to early learning and complete primary education, acquiring basic literacy and numeracy competencies.

Vacancy Announcement

Job description

• Job Title: Administration Officer (ADO)
• Reporting to: Project Manager
• Principal Location: Sofala, Mozambique
• How can you make a difference?

Purpose of the position

The position holder will act as the point of contact for all employees for administrative support. The successful candidate will track, manage and maintain an inventory of organization assets. He /She will coordinate international travel using an online platform ensuring cost effectiveness and efficiency. The position holder will be responsible for the control incoming and outgoing correspondence and documents, coordinating the administrative, financial and logistics activities of the unit, organizing the files and managing information.

Major Responsibilities

• Asset Management;
• Track and maintain an updated assets register;
• Track and provide a monthly a report on cost analysis for all staff travel and accommodation;
• Office administration;
• Coordinate and maintain updated records to ensure proper management of leased property;
• Oversee the management of services providers including office courier, stationery, transport and conferencing;
• Performs local procurements of commodities, in collaboration with Programme Manager and purchasing team;
• Prepare and issue tender documents;
• Convene the procurement evaluation committee and facilitate the review and evaluation of procurements as appropriate and draft evaluation reports;
• Initiate review and payment process for vendor invoices.

To qualify as ADO you need…….

• Education: Be a qualified individual with education/Knowledge/Technical Skills and Experience;
• Technical Education Medium in Business Administration/Management, Office Management or a related study;
• Years of experience:  Minimum 4 years of professional experience in administration and office management, Experience with start-up of an office;
• Demonstrated experience and commitment to working with vulnerable communities;
• Working experience at least 2 out of 4 years with UN or other international development organization is an asset;
• Competencies: Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills. Demonstrated experience managing organization assets;
• Must have good written and verbal communication skills;
• Demonstrates good time management skills and able to prioritize;
• Comfortable in a fast-paced environment with multiple tasks and projects at hand;
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must Self-directed and able to work without supervision.

How to apply

Qualified candidates are requested to submit a resume, cover letter and other relevant documents through the moz.ad.gni@goodneighbors.org

Expire date: All application should be sent to the address above until 31 January 2021

Interested candidates should indicate ability and availability.

GNI is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

GNI has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the project, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

GNI also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a fixed term project or individual contract will not be considered “permanent staff members” and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of the fixed term project and Individual Contractors.

Fixed term project and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.