Programme Associate (Cash Based Transfers) Full-Time

Job purpose

To perform specialized and/or standardized CBT programme-related processes and activities to support the effective delivery of assistance packages.To provide guidance and support to government and partner in implementing WFP plans. Part of the responsibility include travelling to the remote field.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Standard minimum qualifications

• Education: Complete secondary education, a post-secondary education or additional trainings/ courses in Social Sciences, or related area are an asset.
• Languages: Oral and written fluency in Portuguese and English.

Under the supervision of the National Programme Policy Officer SC8, working in close collaboration with other units, and in strict observance of the WFP Guide on the Protection of Personal Data and Privacy (2017), the incumbent will perform the following tasks:

1. Provide project support to specific and defined CBT programmes and projects of considerable size/complexity;
2. Support and perform actions related to the implementation of the CBT Business Process Model in all phases; from the design of the project response, to the intervention set-up, the implementation and project closure;
3. Monitor the CBT distributions to ensure compliance with WFP standard procedures;
4. Review the daily/final distribution reports and share distribution updates with the management in Beira and Country Office (CO) if requested;
5. Support the review of all the CP CBT invoices and thereafter ensure that the invoices are forwarded to the CO for further action;
6. Other as required.
7. Perform specialized and/or standardized processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.
8. Provide project management and/or general office support following established targets and WFP’s policies and procedures.
9. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.

Organizanitional context

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). Job holders typically report to a Programme Policy Officer or Head of Field Office.
At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and coach and coordinate support staff.

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

Has worked with technical teams (i.e. programme, nutrition, VAM, etc.) Has contributed to implementation of programmes, specifically through Cash-Based-Transfer (CBT) modality. Previous experience and familiarity with Humanitarian Organizations.

Understand and communicate the Strategic Objectives.

• Helps teammates articulate WFP’s Strategic Objectives.

 Be a force for positive change

• Suggests potential improvements to team’s work processes to supervisor.

1. Perform accurate, timely recording of data within the specific technical area of work (e.g. food security)
2. Support communication and activities with local partners, agencies, NGOs and government institutions.
3. Any other tasks which may be assigned by the supervisor.