Logistics Officer Full-Time

WFP as the lead agency of the Logistics Cluster is mandated by the inter-agency standing committee (IASC) to complement and co-ordinate the logistics preparedness activities and capabilities of the member countries and co-operating humanitarian agencies, both before and during large-scale complex emergencies and natural disasters.

The Global Logistics Cluster (GLC) 2016-2021 strategy includes a special focus on preparedness and on strengthening the response capacity of national actors. The preparedness programme will concentrate on 24 identified disaster-prone countries, providing support for national logistics preparedness embedding a preparedness platform development in country-targeted Logistics Cluster Preparedness activities. Mozambique is one of these 24 countries.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

PHASE 1

• Strategic Priority: Mapping existing capacities and activities, network engagement and expansion of supply, logistics and other stakeholders
• Objective: Preparedness Coordination, Information Management, Capacity Mapping and Data Preparedness
• Project Activities: Streamline GLC preparedness goals with country specific preparedness strategy within country context towards a specific activity planning
• throughout project phase. Establish/continue coordination and information management and preparedness data gathering and validation mechanisms.

PHASE 2

Strategic Priority: Assessment and analysis

• Objective: Scenario development (based on risk analysis) – Assess disaster impacts on capacities and infrastructure (gap analysis)
• Project Activities: Embed Logistic Cluster preparedness tools and platform into national preparedness context towards ownership by national authorities

PHASE 3

Strategic Priority: Response planning and capacity strengthening

• Objective: Localized capacity strengthening, response planning and advocacy. Support Governments and stakeholders to address gaps and identification of organisations and local actors best placed to address gaps
• Project Activities: Plan, coordinate and conduct workshops, trainings and lessons learnt activities in an empowerment-focussed manner to gradually hand over to an autonomous national authority-owned process.

PHASE 4

Strategic Priority: Monitoring and evaluation

• Objective: Impact monitoring, project proof of concept, continuous improvement, standardization and quality control of outputs including learning and knowledge management
• Project Activities: Develop country specific LogFrame with measurable key performance indicators, measure at project start, end and appropriate intervals, monitor and report on project performance and outcomes

Develop and implement the Logistics Cluster Preparedness project and activities as part of efforts to support existing and build further national capacities and stakeholder networks, aimed at raising the level of emergency preparedness in a local empowerment-focussed setting. As part of the Global Logistics Cluster Preparedness strategy, align current special operation preparedness objectives and further preparedness activities with in-country preparedness planning and co-develop, test and run logistics preparedness tools, and guidance to improve outputs for further mainstreaming.

In this framework, the position is representing the GLC preparedness activities in country, which includes all Logistics Cluster partners and stakeholders, to be coordinated and aligned with WFP, national disaster management authorities’ and partner’s preparedness activities.

With WFP country office hosting the administrative environment, the incumbent is fully embedded in administrative and further WFP regulations, implied by the WFP working contract.

The National Logistics Officer reports to the International Supply Chain Officer or to the HoSO designate and he/she will be under the functional supervision of the Sub Office Supply Chain Officer with the following responsibilities:

1. Define logistics strategy with WFP policies and procedures and ensure effective integration of logistics operations with respect to Commodity Management and Logistics and CBT Retailers invoicing processing;
2. Advise on logistics management, staffing structures and levels to ensure adequate and fit for assignment personnel to meet the requirements of the logistics strategy;
3. Appraise the workforce requirements, perform skills and knowledge gap analysis and provide adequate capacity building and tools to ensure effective personnel;
4. Manage logistics operations including all logistics assets and ensure timely and cost-effective delivery of WFP cargoes;
5. Identify, mobilize resources, implement and report on special logistics operations and ensure adequate and timely submission of monthly cashflow forecasting to Finance Unit;
6. Ensure the integrity of transport and stock information, including commodity tracking and logistics invoices management in WFP standard;
7. Prepare and maintain regular Commodity and transport information for reporting purposes;
8. Perform regular reviews of Logistics financial open items Goods Receipts/ Invoice Receipts (GR/IR) and ensure redress action is timely taken to maintain a clean financial dashboard;
9. Assess performance of logistics service providers and provide inputs to contracting unit.

Demonstrates robust understanding of supply chain planning in operational contexts. Designs plans and operational scenarios in collaboration with key internal and external stakeholders.  Leverages expert intelligence and system data to conduct planning analytics.

Supply Chain & Networks Management

Supports integrated supply chain information management and conducts advanced Supply Chain and performance analytics. Contributes to supply chain improvement and innovation initiatives.

• Support Country Office and whenever feasible and necessary for the project activities support the country offices within the region in designing policy level and implementation level frameworks to support National Disaster Management Organisations (NDMOs).
• Map and explain the National disaster mitigation and management structure, and then support this operational structure with logistics response planning.
• Provide regular preparedness training, workshops and preparedness/response simulations as required, in line with ensuring capacity of all stakeholders.

• Contribute and support knowledge management initiatives related to emergency preparedness, including communities of practice initiatives
• Liaise with IM/IT officers to update the Preparedness Platform with data as required
• Support the formulation and carrying out of the MLE framework and activities

• WFP Country Office, Mozambique: The incumbent will report to the Preparedness Expert and under overall guidance of the Head of Supply Chain and directly support the Logistics Cluster/Sector Coordinator (if activated), where applicable.
• Global Logistics Cluster, WFP Headquarters: The incumbent will liaise with and report to the GLC designated preparedness coordinator, or nominated preparedness desk officer for all activities related to the platform development project and to ensure alignment with global preparedness initiatives, including regular information sharing and updates in coordination with the Head of Supply Chain and Emergency Response Preparedness.

Capability Name Description of the behaviour expected for the proficiency level

Supply Chain Strategy

• Demonstrates understanding of supply chain strategies and corporate frameworks. Supports analytical and conceptual work on supply chain strategy and implementation.

Supply Chain Planning

• Demonstrates robust understanding of supply chain planning in operational contexts. Designs plans and operational scenarios in collaboration with key internal and external stakeholders.  Leverages expert intelligence and system data to conduct planning analytics.

Supply Chain & Networks Management

• Supports integrated supply chain information management and conducts advanced Supply Chain and performance analytics. Contributes to supply chain improvement and innovation initiatives.

Education:

• Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses
• Language: Fluency in oral and written English and Portuguese

• Duration of assignment: 1 year renewable contract
• Type of Contract: Service Contract-SC8
• Benefits: Annual Leave, Sick Leave, Medical Insurance and Social Security

• Ability to make a positive contribution in a team-based environment and to work under tight deadlines with minimum supervision;
• Experience in humanitarian response planning;
• Superior English research, analysis and writing skills;
• Excellent interpersonal and communication and facilitation skills with the ability to lead large cross-cultural group exercises, with a level of communication suitable to build and maintain relationships with high-level officials and government counterparts;
• Proficiency in Windows, MS office (Word, Excel, PowerPoint, Outlook, Projects);
• Willingness to work in challenging environments / field locations.