Admin/ Stock Clerk Full-Time

Role synopsis

Providing comprehensive administrative support and service to the team with regard to stock accounting at the Lorry Loading Gantry, COC and Rail Siding.

Key accountabilities

Stocks

• Ensure integrity of stock information;
• Evaluate and monitor stock processes regularly to ensure compliance, and to (continuously) improve stock control environment;
• Scrutinize/analyse stock reports (from whatever stock system UIS, ISPM, JDE or SAP) to resolve stock discrepancies such as variations, imbalances, intransits, uncleared sales, EDI rejects etc. that will affect product loss/gainBe the SPA (single point of accountability) for OOC (other oil companies) with regard to accounting/ resolving stock related issues;
• Ensure that source and control documents affecting stock movement are checked and filed as per BP and legal requirement;
• Other stocks related tasks.

Administration

• Complete daily movement transactions (close everyday delivery movements) in the system (ISP) to guarantee the stock is accounted for at same day of departures and return of the truck;
• Record all transport losses by customer (retail or C&I) and by BVO on daily basis and report it to Transport Manager;
• Record all delivery constrains in the appropriate format and send to Transport Supervisor on regular basis (daily or weekly);
• Process customer own collection (pick-ups) transactions for BP and Other Oil Companies and Resellers (via ISP or appropriate system in use for the purpose);
• Keep a proper control, and tick sheet of manual delivery notes used at transport.
• Other Administration related tasks.

Others

• Ensure effective delivery of transit volumns;
• Ensure effective delivery of good and services through requisitions

Essential Education

• Minimum Secondary Education

Essential experience and job requirements

• 2 to 5 years of administration experience.

Other Requirements (e.g. Travel, Location)

• There are no additional requirements. Please respond with N/A below.

Desirable criteria & qualifications

• Logistics operations experience an advantage;
• Portuguese – written and spoken reasonably;
• English is an advantage

About BP

We are a global energy business involved in every aspect of the energy system. We have 75,000 employees in 80 countries, working towards delivering light, heat and mobility to millions of people, every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the world’s ambition of a low carbon future. Join us, and be part of what we can accomplish together.

The Downstream segment has global manufacturing and marketing operations. It is the product and service-led arm of BP, made up of three businesses (Fuels, Lubricants, and Petrochemicals).

We aim to run safe and reliable operations across all our businesses, supported by leading brands and technologies, to deliver high-quality products and services that meet our customers’ needs.

Disciplined execution of our strategy is helping improve our underlying performance, capture opportunities for further growth, generate attractive returns and create a more resilient business that is better able to withstand a range of market conditions; and create opportunities for future growth.

As one of BP’s three regional fuels businesses in Downstream, Fuels Europe & Southern Africa is delivering today, shaping tomorrow. Our industry is changing faster than at any time in our lifetime. The world is mobilising to make low carbon a reality. We will help drive this transition, leveraging digital technology to modernise the way we work and keeping our customers at the heart of what we do.

With nearly 7,500 employees operating in 14 different countries, we carry out refining, supply, sales and marketing activities to capture and sustain the most value from our fuels assets (including four refineries and 8000+ retail sites) and invest in our customer relationships. Along with support from functional teams providing specialist knowledge in the areas of safety, finance, information technology, procurement, strategy, communications, HR and legal, we also work closely with internal expert partners such as the Global Business Service (GBS), Integrated Supply & Trading (IST) and Global Fuels Technology (GFT). We are brand leaders with BP and Aral and also operate under our convenience brands Wild Bean Cafe and Petit Bistro as well as our partnership brands Marks & Spencer, Albert Heijn, Rewe, Pick n Pay and Piotr & Pawel.

In Fuels ESA we know that what we do is important for BP and for our customers. We safely manufacture, transport and market quality products, which fulfil everybody’s needs for warmth, light and mobility. As a market leader, we develop trendsetting offers and create convenient ways for customers to re-energise during a busy day. We care deeply about our people, creating a diverse and inclusive environment, where everybody can contribute and grow. And we are embracing digitalization and work towards a lower carbon energy future. Above all, our first priority is safe, reliable and compliant operations.